Department of Higher Education Tender by Gandhigram Rural Institute Deemed To Be University (ab14bff)

Tender Title: KONICA MINOLTA BIZHUB 205i MFD
Tender Reference Number: ab14bff
Issuing Authority/Department: Department of Higher Education, Ministry of Education

The KONICA MINOLTA BIZHUB 205i MFD tender invites bids for the supply of multifunctional photocopier machines and related equipment as specified in the scope of work. This tender encompasses the procurement of five Konica Minolta bizhub 205i Multifunctional Photocopier Machines, equipped with essential features including an automatic duplex unit AD-509, a reverse automatic document feeder DF-633, a metal trolley, and a 2KVA servo stabilizer.

Scope of Work and Objectives

The primary objective of this tender is to meet the demands of the educational sector by providing high-quality, efficient, and reliable multifunctional printing solutions. The intended machines should improve productivity and streamline document handling. The successful bidder will be responsible for delivering the specified quantity of machines, ensuring they meet both technical and performance standards outlined in this document.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity under relevant local laws.
• Should hold a valid GST registration.
• Must provide documents affirming past performance in similar contracts.
• Should not be blacklisted or debarred from participation in any governmental or educational contracts.

Technical Requirements

Bidders need to ensure that the following technical specifications are strictly adhered to:

• Each Konica Minolta bizhub 205i should be capable of printing, copying, scanning, and faxing.
• Must have an automatic duplex printing feature.
• The machines should support TCP/IP and USB interfaces, ensuring compatibility with various operating systems.
• Bidder should ensure the machines are compliant with operational and environmental standards.

Financial Requirements

Bidders must demonstrate financial capability, including:

• Submission of an Earnest Money Deposit (EMD) as specified in the tender terms.
• Evidence of financial stability, such as last three years' financial statements.
• Pricing must be transparent and include all associated costs such as delivery, installation, and maintenance.

Document Submission Details

All submissions must be made electronically through the designated online portal. Documents need to be provided in PDF format, while any technical specifications may be submitted in .doc or .xls formats, ensuring clarity and accessibility.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by offering favorable terms during the evaluation process. Bidders belonging to these categories may be eligible for relaxation of certain eligibility criteria or financial support under the local procurement rules.

Evaluation Process

The evaluation will be based on:

• Technical compliance with specifications.
• Price competitiveness.
• Past performance of the bidder.
• Quality standards compliance, including ISO certifications where applicable.

The evaluation committee will make decisions based on a comprehensive scorecard, ranking submissions objectively.

Delivery Locations

The supplies are to be delivered to designated educational institutions specified by the Department of Higher Education. Bidders should outline their logistics plan to meet the delivery benchmarks.

Contact Information

For queries regarding this tender, interested parties should refer to the official contact details provided in the tender portal once registered. All communication should be conducted through designated channels to maintain transparency and integrity.