Department of Higher Education Tender by Indian Institute Of Technology (iit) (GEM/2025/B/6160356)
Installation and Configuration of MySQL database, mail server, Apache server with KOHA LMS.,Two EAS
Tender Timeline
Tender Title: RFID Integration with KOHA LMS
Reference Number: GEM/2025/B/6160356
Issuing Authority
Department: Department of Higher Education
Ministry: Ministry of Education
Scope of Work and Objectives
The purpose of this tender is to seek bids for the installation and configuration of a MySQL database, mail server, and Apache server, integrated with the KOHA Library Management System (LMS). The project also includes the procurement and installation of Two EAS (Electronic Article Surveillance) Pedestals, a Kiosk solution, Self-Adhesive RFID Tags, and Institution Labels alongside a Library Staff Station. Designed to enhance the efficiency by using RFID technology in library services, this project aims to streamline both user management and book tracking processes.
Eligibility Criteria
Eligible bidders must be registered entities and should demonstrate previous experience in the installation and configuration of library management systems, particularly with KOHA and RFID integrations. Furthermore, bidders must provide proof of their capability to deliver the required components and services.
Technical Requirements
Bidders are required to ensure that the MySQL database, mail server, and Apache server comply with specific performance standards. The installation must support KOHA LMS functionalities seamlessly, and the provided technical specifications must be adhered to ensure optimal integration. Additionally, the RFID components must meet the industry standards for library security and user convenience.
Financial Requirements
Bidders must include a detailed breakdown of project costs in their proposals, outlining all components and services as well as any applicable taxes. A valid Earnest Money Deposit (EMD) is required as part of the submission process. Payment terms will be discussed post-evaluation and will include stipulations concerning milestones and deliverables.
Document Submission Details
All proposals must be submitted electronically through the designated tender submission portal. Bid documents should be in PDF format and include all required technical and financial details, ensuring that submissions adhere to the specified guidelines.
Special Provisions
We encourage participation from Micro, Small, and Medium Enterprises (MSMEs) as they play a vital role in the growth of the economy. Startups are also invited to submit proposals that can demonstrate innovation in providing the required components and services.
Evaluation Process
The evaluation of bids will be based on technical capability, pricing competitiveness, and experience with similar projects. The selection process involves quantitative assessments as per the established criteria to determine the most suitable bidder to meet project objectives.
Delivery Locations
The successful bidder will be required to deliver the components and complete installations at specified educational institutions as outlined within the project scope.
Contact Information
For clarification and further information regarding this tender, potential bidders are encouraged to reach out to the Department of Higher Education.
In summary, this tender presents a significant opportunity for providers in the technology and educational sectors to contribute to the enhancement of library services through advanced RFID technologies and systems integration. We look forward to receiving innovative solutions that meet our requirements effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in integrating library management systems, specifically KOHA and RFID technologies. Bidders need to provide appropriate documentation to demonstrate their expertise and capability to fulfill the project requirements.
Bidders are required to submit certifications that validate their qualifications in IT system installation, particularly focusing on KOHA LMS and RFID systems. Any additional certifications related to MySQL or Apache server setups would be beneficial in establishing credentials.
To register for the tender, interested parties must create an account on the designated submission portal. All relevant company information and necessary documents should be prepared for upload during the registration process, ensuring compliance with the submission guidelines.
All bid documents must be submitted in PDF format to ensure consistent evaluation. It is imperative that all technical and financial documentation is clearly legible and adheres to the specified submission guidelines for proper processing.
Payment terms will typically be established after the evaluation process is completed. Bidders should anticipate performance milestones that will trigger payments. Detailed financial proposals should outline costs clearly to facilitate transparent discussions regarding payment agreements upon selection.
This structured approach ensures thorough understanding and compliance with the tender requirements, paving the way for successful participation by all interested parties.
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