Tender Title: Supply of Smart Phones
Reference Number: GEM/2025/B/6172117
Issuing Authority: Department of Higher Education, Ministry of Education
The Department of Higher Education under the auspices of the Ministry of Education invites bids for the supply of smartphones with minimum OS Android 14 support and IR sensor. This tender seeks qualified suppliers to deliver four units of smartphones that meet the stipulated technical and performance specifications, ensuring adequate support and features for educational institutions.
Scope of Work and Objectives
The objective of this tender is to procure smartphones that not only uphold the latest Android operating system standards but also incorporate advanced features such as an Infrared (IR) sensor. The selected supplier will be responsible for delivering these devices that enhance technological access and educational tools within higher education institutions.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- The bidder should be a registered entity.
- Bidders must demonstrate previous experience in the supply of smartphones or similar devices.
- Compliance with any local regulations pertinent to technology procurement.
Technical Requirements
All submitted smartphones must adhere to the following technical specifications:
- Operating System: Minimum support for Android 14.
- Inclusion of an IR sensor.
- Devices must meet the quality standards set forth by the relevant governing bodies.
Financial Requirements
Bidders are required to submit a detailed financial proposal. This proposal must cover the total cost of supply, including potential additional fees for warranties and after-sales services.
Document Submission Details
Bidders must prepare and submit the necessary documents electronically. Specific submission guidelines include:
- Accepted file formats: PDF and Word documents.
- Documents must be comprehensively filled out and submitted before the closing date listed in the tender documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and recognizes startups. Bidders belonging to these categories will have specific provisions aimed at fostering inclusive participation in the tender.
Evaluation Process
Bids will undergo a thorough evaluation process prioritizing:
- Technical specifications compliance.
- Financial proposals.
- Supplier experience and reputation.
Delivery Locations
All smartphones will be delivered to various locations as determined by the receiving educational institutions within the jurisdiction of the Department of Higher Education.
Contact Information
For any inquiries or clarification related to the tender, bidders should contact the department as specified in the tender documents.
In conclusion, this tender represents a significant opportunity for suppliers specializing in advanced smartphones to engage with the public education sector while contributing to the enhancement of technological infrastructure in educational environments.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include that the bidder should be a registered entity complying with local business regulations. Furthermore, previous experience in supplying smartphones or technology-related products is necessary to ensure that the bidder can meet the expectations concerning quality and delivery timelines.
Bidders must provide evidence of compliance with industry quality standards for electronic devices. This includes valid certifications from recognized authorities that the smartphones meet safety and performance benchmarks consistent with Android 14 operational requirements.
Bid submissions must be made electronically through specified platforms. Accepted file formats include PDF and Word documents. Bidders are encouraged to collate all necessary documentation that demonstrates compliance with technical specifications and submit them before the specified deadline to ensure eligibility in the evaluation and selection process.
The payment terms will be included in the final agreement post-selection. Typically, terms may involve an upfront payment followed by milestone payments tied to delivery and satisfactory performance as agreed in the procurement contract.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) that encourage their participation in public sector tenders. This includes potential price preference and assistance with the registration process to facilitate smoother participation in the bidding process, fostering inclusivity in governmental procurement initiatives.
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