Tender Title: Supply of Various Office Supplies
Reference Number: 104f39ca9
Issuing Authority/Department: Department of Higher Education, Ministry of Education
Scope of Work and Objectives
The Department of Higher Education, under the Ministry of Education, is inviting bids for the supply of various office supplies as specified in the tender documents. The objective of this tender is to procure a range of essential items including, but not limited to, paper weights, hard brooms, toilet brushes, thumb pins, marking cloths, and wall clocks, among others. This initiative aims to enhance the operational efficiency of educational institutions by ensuring a consistent supply of necessary office materials.
Eligibility Criteria
Bidders must meet the following eligibility criteria to participate in this tender:
- Must be a registered entity under relevant laws and regulations.
- Previous experience in the supply of office materials, preferably to governmental or educational institutions.
- Financial stability and capacity to fulfill the contract requirements.
Technical Requirements
Bidders are required to comply with the following technical specifications for the supplies to be provided:
- Items must conform to industry quality standards.
- Must include certified certificates of authenticity for brand-name products if applicable.
- Packaging and labeling must adhere to guidelines provided in the tender documentation.
Financial Requirements
Bidders must provide a comprehensive financial proposal including:
- A detailed breakdown of costs associated with the supplies.
- Compliance with local pricing strategies to ensure competitiveness.
- Submission of an Earnest Money Deposit (EMD) as specified in the tender documents, assuring the commitment of bidders.
Document Submission Details
All required documentation must be submitted electronically as per the guidelines laid out in the tender. Submissions must include:
- Completed bid forms.
- Copies of required certificates confirming eligibility.
- Financial proposals as detailed above.
Special Provisions
This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. MSEs are encouraged to participate as they may enjoy privileges such as preferential treatment during the evaluation of bids and reduced financial burdens. Compliance with 'Make in India' policies for local procurement is also encouraged, thereby fostering domestic manufacturing.
Evaluation Process
The evaluation process will consist of both qualitative and quantitative assessments. Bids will be evaluated based on:
- Technical Specifications: Compliance with the outline provided in the tender documents.
- Financial Proposal: Cost-effectiveness and overall pricing strategies.
- Supplier Experience: Previous experiences and performance in similar contracts.
Delivery Locations
Items are to be delivered to the specified locations as mentioned in the tender documentation. The delivery runs from the issuance of the purchase order until satisfactory supply of the specified quantities.
Contact Information
For inquiries, bidders may contact the Department of Higher Education directly through the channels specified in the tender documentation.
Tender BOQ Items
20 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, showcasing prior experience in supplying office materials, and demonstrating financial stability. Bidders must comply with the tender’s criteria to ensure successful participation.
Bidders must provide all relevant certificates that validate their compliance with technical specifications and quality standards. Additionally, certification for brand-name products may be mandatory depending on the items being supplied.
The registration process involves submitting a completed registration form alongside the required documentation via the specified electronic submission method. All documentation must meet the prerequisites outlined in the tender notice.
Documents must be submitted in digital formats specified in the tender notices. Commonly accepted formats include PDF, DOCX, and XLSX to ensure compatibility with submitting systems.
Bidders need to submit an Earnest Money Deposit (EMD) along with their proposal. Upon successful bid acceptance, a performance security will also be required to guarantee contract execution as per the standards set in the tender documentation.
By addressing these key aspects effectively, potential bidders can prepare and submit their bids confidently to meet the requirements of the tender.
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