Department of Military Affairs Tender by Indian Army (GEM/2025/B/6111837)
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Tender Title: EXPENDABLE STORES
Reference Number: GEM/2025/B/6111837
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The EXPENDABLE STORES tender involves the procurement of various expendable goods and supplies that are essential for military operations. The primary objective of this tender is to source quality items that meet specified standards, ensuring reliability and efficiency in military preparedness. The tender is structured into multiple categories to facilitate a wide range of products, including, but not limited to, various expendable stores detailed in the associated Bill of Quantities (BoQ).
Eligibility Criteria
To participate in this tender, bidders must meet the general eligibility criteria, which includes:
- Being a legally registered entity
- Providing proper registration documentation concerning their business operations
- Demonstrating prior experience in supplying similar goods to government or defense sectors
Technical Requirements
Bidders are required to adhere to specific technical specifications outlined in the tender documentation. Compliance with quality standards and compatibility with existing military systems is critical. Detailed descriptions of each product, including performance and safety standards, should be provided. All items must meet the required compliance regulations set forth by the Ministry of Defence.
Financial Requirements
Bidders must submit a comprehensive financial proposal, detailing pricing per item as specified in the BoQ. The financial proposal should reflect market rates while ensuring competitive pricing that aligns with the tender's objectives. Additionally, bidders may be required to provide an Earnest Money Deposit (EMD) as part of the submission process to demonstrate commitment.
Document Submission Details
Bids must be submitted electronically through the designated government e-procurement platform. All tender-related documents should be uploaded in accepted formats as specified in the submission guidelines. Late submissions will not be considered, and bidders are advised to ensure timely processing of their submissions.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs), with specific provisions in place to promote their participation in the procurement process. Additionally, the tender encourages participation from startups, reinforcing the government's commitment to fostering innovation and local enterprise growth.
Evaluation Process
Bids will undergo a rigorous evaluation process based on technical adequacy, financial proposals, and compliance with the specified requirements. A detailed scoring system will be used to assess each submission's merits. The selection will prioritize vendors who meet both the technical and financial compliance standards effectively.
Delivery Locations
The successful bidders will be required to deliver the expendable stores to designated military locations as specified in the contract. Timely and secure delivery is paramount to ensure readiness and operational capability.
Contact Information
For further inquiries regarding the tender, participants may reach out to the Department of Military Affairs through the provided official channels listed in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licensing and documentation. Bidders must demonstrate relevant experience in supplying goods similar to those requested in the tender. Compliance with the Ministry of Defence’s regulations and standards is crucial. Additionally, entities should provide proof of financial stability and sustainability to compete effectively in the procurement process.
The technical specifications outlined in this tender address necessary performance standards and safety measures for all products. Bidders must provide detailed descriptions that align with these specifications, including compliance with existing military standards. Adhering to stringent quality standards ensures reliability in all supplies, significantly impacting operational efficiency.
The Earnest Money Deposit (EMD) is a critical component of the tender submission. Bidders are required to submit an EMD to secure their participation in the bid process. The EMD amount is defined in the tender documentation, and bidders must ensure that it is submitted in the specified format to validate their bid submission. Non-compliance could result in disqualification from the tender process.
The evaluation and selection process for this tender involves a detailed review where submission methods are scrutinized based on both technical and financial criteria. Bids will be scored against the requirements laid out in the tender, with a focus on compliance with technical specifications, pricing strategies, and overall value offered. The most qualified bidders will be notified upon completion of the evaluation.
The government has established several benefits for MSEs, including relaxed eligibility requirements and favorable conditions during the selection process. The goal is to enhance participation from small businesses in public procurement. Additionally, provisions exist to encourage local innovations, particularly for startups under the “Make in India” initiative, promoting local sourcing and production.
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