Tender Title: GEM/2025/B/6115195
Issuing Authority: Department of Military Affairs, Ministry of Defence
The GEM/2025/B/6115195 tender is aimed at procuring a wide range of office supplies and equipment as specified by the Department of Military Affairs under the Ministry of Defence. This tender includes items crucial for office functionality and maintenance, thus enabling streamlined operations within the department. The total quantity required is 506, covering a diverse array of products, including but not limited to locks for file compacters, books, keyboards, mice, HDMI devices, and other essential items.
Scope of Work and Objectives
The primary objective of this tender is to facilitate the procurement of office supplies that meet the operational requirements of the Department of Military Affairs. This includes sourcing quality materials that are necessary for daily administrative tasks, ensuring they are available for usage at various locations specified by the department. Vendors are required to submit bids that not only fulfill the quantity specifications but also adhere to the stated quality standards and technical requirements.
Eligibility Criteria
To ensure compliance, participating vendors must meet specific eligibility criteria. This includes being registered entities under relevant industry standards, demonstrating sufficient financial stability, and possessing the necessary technical capabilities to fulfill the outlined requirements.
Technical Requirements
Submissions must adhere to highly defined technical specifications, ensuring that all offered items meet predetermined quality standards. Vendors should provide detailed product descriptions, certifications, and proof of compliance with national and international standards where applicable.
Financial Requirements
Interested parties must exhibit their financial viability by including documented evidence of their financial status. Participants may be required to submit an Earnest Money Deposit (EMD) and performance security details, as these are integral for the bid evaluation process.
Document Submission Details
All submissions must be made electronically and in accordance with the guidelines set forth in the tender documentation. Vendors must ensure that all required documents, including product specifications and compliance certificates, are submitted in acceptable formats. Only complete submissions will be considered for evaluation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing specific benefits designed to support their involvement in government procurement processes. Details regarding the benefits for MSEs will be elaborated in the tender documents, underscoring the emphasis on supporting local businesses.
Evaluation Process
The evaluation process will be robust and aimed at ensuring the selection of the most qualified vendors. Factors considered will include pricing, adherence to submission requirements, product compliance with technical specifications, and past performance evaluations. After evaluations are complete, vendors will be contacted regarding the outcome of their submissions.
Delivery Locations
Upon successful bidding, the items will be delivered to designated locations as specified by the Department of Military Affairs. Bidders should account for logistics in their proposals, including delivery timelines and conditions.
Contact Information
For further clarifications, potential bidders may refer to the contact details provided within the official tender document. It’s pivotal for vendors to engage with the department for comprehensive understanding and to facilitate successful bid submissions.
In summary, the GEM/2025/B/6115195 tender represents an essential opportunity for eligible suppliers to contribute to the operational efficacy of the Department of Military Affairs through the provision of necessary office supplies while promoting local enterprise participation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with national procurement regulations. Vendors must demonstrate their financial stability and technical capabilities to fulfill the procurement needs set by the Department of Military Affairs. Additionally, adherence to local and international quality standards for products is mandatory. Only those who meet these criteria will be able to bid successfully.
Vendors are required to provide various necessary documents, including proof of business registration, tax compliance certificates, and any industry-specific certifications relevant to the products being supplied. Participants must ensure all documents are in the accepted formats as specified in the tender guidelines to fulfill compliance requirements and facilitate an efficient evaluation process.
Bids must be submitted electronically through the designated online procurement platform in accordance with the guidelines outlined in the tender documentation. Vendors should ensure completeness in their submission to avoid disqualification and adhere strictly to the specified formats for all documentation.
The financial requirements entail providing evidence of the vendor’s financial health, including past financial statements. Vendors may also need to submit an Earnest Money Deposit (EMD) to demonstrate their commitment to the tender. Furthermore, successful bidders will be informed about the performance security they need to provide to ensure compliance with the contract upon award.
Yes, this tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). These benefits provide MSEs with opportunities to compete more effectively in the procurement process, often affording them better terms and supportive measures that encourage participation. Compliance with Make in India policies may also be emphasized, promoting local content in the procurement processes.
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