Tender Title: BOQ HYG ITEAMS
Tender Reference Number: 311a0396
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites bids for the procurement of various items categorized under the title BOQ HYG ITEAMS. This tender involves the supply of essential products including Deltamethrin, Cyfluthrin, Temphos Granules, Fipronil Gel, and Castrol Opt Gear Synthetic Gear Oil.
Scope of Work and Objectives
The primary objective of this tender is to secure high-quality chemical products and lubricants as specified in the Bill of Quantities (BOQ). The successful bidder will be required to supply a total quantity of 679 units across the listed categories, ensuring compliance with required technical specifications and quality standards.
Eligibility Criteria
To qualify for submission of bids, applicants must be registered entities capable of engaging in governmental procurement. Candidates must demonstrate their experience in supplying similar products, adherence to commercial regulations, and compliance with environmental standards.
Technical Requirements
Bidders must ensure that the products offered meet the necessary technical specifications, which include but are not limited to performance characteristics, safety data sheets, and compliance with national and international quality standards. Detailed specifications will be provided in the tender documentation to guide interested parties.
Financial Requirements
Participants must adhere to financial regulations as stipulated in the tender documentation. This includes a submission of the Earnest Money Deposit (EMD) as per guidelines, which ensures compliance and seriousness in the bidding process. Further details regarding performance security requirements and payment terms will be encapsulated in the bid submissions.
Document Submission Details
All bids must be submitted electronically through the designated government portal. Bidders are encouraged to ensure that all required documents, including technical proposals and financial bids, are accurately compiled and submitted in the designated formats.
Special Provisions
This tender places a significant emphasis on supporting Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under this category may be offered special provisions aimed at promoting local businesses and enhancing their participation in government contracts.
Evaluation Process
The bids will undergo a meticulous evaluation process led by the Department of Military Affairs. The evaluation criteria will focus on compliance with technical specifications, financial viability, and the ability to deliver the required quantity and quality of products.
Delivery Locations
Delivery of the procured items will be made to specified military locations as detailed in the tender documents. Bidders must include their delivery timelines and logistics plans as part of their submissions to facilitate the distribution phase effectively.
Contact Information
Please refer to the official tender documentation for specific contact details regarding inquiries and clarifications relevant to this tender. All parties are encouraged to ensure questions are addressed early in the tender process to avoid complications later.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of fulfilling government procurement needs. Participants must showcase past performance in similar projects and adhere to all commercial and environmental regulations to be considered compliant.
Bidders must provide documented proof of compliance with technical specifications and quality standards. Relevant certifications should include safety data sheets and manufacturing compliance certificates. Successful bidders must adhere to stringent compliance requirements to ensure product efficacy and safety.
The registration process involves signing up on the government procurement portal, where all required details must be filled accurately. Bidders should prepare necessary documents beforehand to streamline their registration and ensure all documentation meets expected standards for submission.
All required documents must be submitted in PDF or DOCX formats unless specified otherwise in the tender documents. It is crucial to follow submission guidelines closely to avoid rejection of bids due to formatting issues.
The payment terms will be detailed in the tender documentation, typically requiring an initial deposit followed by milestone payments based on successful delivery of goods. Bidders are advised to clearly outline their pricing structure and cash flow capabilities as part of their proposals.
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