Department of Military Affairs Tender by Indian Army (GEM/2025/B/6142330)
HP Intel Core i5 All in One PC,USB Blocker for PC,5 KVA Online UPS,12 VA Batteries 42 Ah,UTP Cable
Tender Timeline
Tender Title: Implementation of e Office
Tender Reference Number: GEM/2025/B/6142330
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs, under the Ministry of Defence, invites tenders for the Implementation of e Office, aimed at enhancing digital efficiency within military operations. This initiative focuses on the procurement of several critical office equipment and technological assets to facilitate a modernized work environment.
Scope of Work and Objectives
The scope of this tender encompasses the acquisition of a variety of equipment essential for establishing an efficient e-office setup. This includes:
- HP Intel Core i5 All-in-One PCs
- USB Blockers for PCs
- 5 KVA Online UPS
- 12 VA Batteries (42 Ah)
- Additional equipment such as UTP Cabling, RJ 45 Connectors, BNC Connectors, DVR systems, Pigtails for Optical Fiber Cables (OFC), Crimping Tools, and Online Training Equipment (OTE).
The primary objective is to create a streamlined electronic office workflow that improves productivity, enhances communication, and secures data integrity.
Eligibility Criteria
Bidders must meet specific eligibility criteria to participate in the tender. This includes:
- Being a registered entity with valid business licenses.
- Demonstrating experience in supplying similar equipment.
- Possessing the necessary technical and financial capabilities to fulfill the contract requirements.
Technical Requirements
All products must meet specified technical standards. Notably:
- HP Intel Core i5 computers should adhere to the latest technology specifications, ensuring optimal performance.
- UPS Systems must provide reliable backup power and have compliance certifications for safety and efficiency.
- Cables and connectors must meet established industry standards for data transmission and connectivity.
Financial Requirements
Prospective bidders must provide a detailed financial proposal, including unit costs and total project amounts. Bids should demonstrate value for money while considering quality and compliance with specifications.
Document Submission Details
Interested parties should submit the required tender documents electronically via the designated procurement platform. Submissions must include:
- Completed bid forms
- Technical specifications
- Financial proposals
- Relevant certifications
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities can benefit from relaxed eligibility requirements and may receive a percentage of the total procurement contract aimed at encouraging their participation.
Evaluation Process
The evaluation process will assess bids based on both technical merit and financial viability. This includes a thorough review of compliance with specified technical requirements and price competitiveness. Shortlisted bidders may be called for further discussions and clarifications before the final selection.
Delivery Locations
Successful bidders will be required to deliver the procured items to specified military offices and departments throughout the country.
Contact Information
For further inquiries regarding this tender, interested bidders should refer to the official procurement portal provided by the Department of Military Affairs. No misleading or unverified contact information will be shared.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity that possesses valid business licenses. Bidders must demonstrate prior experience in supplying similar equipment and have the requisite technical, financial, and operational capabilities to successfully execute the tender requirements.
All supplied equipment must comply with the specified technical requirements outlined in the tender documents. This includes adherence to industry standards for IT equipment such as computers, UPS systems, and connectivity accessories, ensuring high performance and compatibility in a digital office environment.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their financial proposal to ensure their commitment to executing the project if selected. The specific amount and guidelines regarding the EMD will be detailed in the tender documentation.
Bids must be submitted electronically through the official procurement portal. Accepted document formats typically include PDF and Word for technical and financial proposals. Submission guidelines will provide detailed instructions on acceptable formats and methods.
Yes, there are distinct benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These may include relaxed criteria for participation, lower financial thresholds, and potential reserved contracts aimed at bolstering the participation of smaller entities in government procurement processes.
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