The tender titled GEM/2025/B/6141993, issued by the Department of Military Affairs under the Ministry of Defence, seeks eligible suppliers to deliver a range of executive stationery and promotional items. This procurement initiative is aimed at enhancing branding efforts and ensuring the availability of essential office supplies and promotional materials with high-quality standards.
Scope of Work and Objectives
This tender encompasses the supply of a variety of publicity items, including but not limited to:
- Executive Notebooks with a SKAT watermark on each page
- Large-sized photo frames (2x3 ft) with wooden frames and matte lamination
- Various SKAT promotional materials such as brochures, postcards, pamphlets, and more
- Custom-designed coffee mugs, 3D aircraft-shaped fridge magnets, and cardboard puzzles
- Additional stationery and promotional items including pens, keychains, and leather material pen stands.
The primary objective is to procure a total quantity of 74,075 units of these items to meet the needs of the Department while reinforcing the SKAT brand identity.
Eligibility Criteria
To qualify for participation in this tender, suppliers must:
- Be a registered entity capable of undertaking the scope of work outlined.
- Demonstrate prior experience in supplying similar items to government or large corporate clients.
- Comply with all formalities and submissions required under the tender specifications.
Technical Requirements
Suppliers must ensure that:
- All products meet specified quality standards as per the tender's technical documentation.
- Materials used for the production of items comply with environmental and safety regulations.
Financial Requirements
Bidders are required to present a financial proposal along with the tender submission, ensuring competitive pricing in accordance with the quantity and specifications outlined. Any additional costs should be clearly detailed.
Document Submission Details
Submissions must include:
- A completed bid form
- Technical and financial proposals
- Relevant certificates for compliance with standards and specifications
- Any other documents as specified in the tender documentation
Special Provisions
This tender may include provisions beneficial to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation and support in line with government initiatives.
Evaluation Process
The evaluation process for this tender will involve:
- Review of technical proposals for compliance with the specified requirements
- Financial evaluation based on pricing and overall value offered
- Documentation checks to ensure qualifications are met
Delivery Locations
Suppliers must organize delivery of the products to designated locations as specified by the Department of Military Affairs, ensuring adherence to timelines outlined in the submission.
Contact Information
For any queries related to this tender, suppliers are encouraged to reach out through formal channels as indicated in the official documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of fulfilling the supply of the described items. Additionally, demonstrating prior experience in similar projects is essential. Suppliers must also comply with all technical specifications outlined in the tender and ensure they meet quality standards set by the Department of Military Affairs.
To participate in this tender, bidders must submit relevant certificates proving compliance with quality standards and any necessary registrations with government authorities. Certificates ensuring adherence to environmental regulations may also be required, along with proof of financial stability to mitigate risks associated with the procurement process.
The registration process typically requires suppliers to complete an online application form through the designated procurement portal. It’s crucial to provide all requested documentation, including business proof, compliance certificates, and a suitable portfolio highlighting prior supply achievements. Successful registration enables access to tender notifications.
Payment terms will be stipulated in the contract following the successful evaluation of bids. Generally, terms might include upfront payments, milestone payments upon completion of delivery phases, or payment after the receipt and verification of goods. Understanding these terms is vital for effective budgeting.
Yes, the tender includes special provisions aimed at Micro, Small, and Medium Enterprises (MSEs). These provisions are designed to encourage participation from smaller entities, providing them with opportunities to engage in government procurement processes and support local economic development initiatives effectively.
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