Tender Title:

Supply of Various Items for Department of Military Affairs

Reference Number:

GEM/2025/B/6149546

Issuing Authority:

Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives:

The purpose of this tender is to solicit bids for the supply of a variety of essential items that include ACP cutouts with UV printing, Floor Matting, Fiber Sheets, Water Canisters (20 liters), and various other plastic and steel products. The goal is to ensure that the Department of Military Affairs is well-equipped with quality materials that meet stringent standards. Suppliers are required to provide their products with compliance to quality specifications and timely delivery to the designated locations outlined in the tender documents.

Eligibility Criteria:

To participate in this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity with a valid business number.
• Must have expertise in supplying similar items.
• Companies must provide proof of relevant certifications as part of their submission.
• Financial stability to handle the total quantity required, which is approximately 330 units across various categories.

Technical Requirements:

The products offered must adhere to the technical specifications as established in the bidding documents. Specifically, they must meet quality assurance standards set forth by the Ministry of Defence. This includes but is not limited to:

• UV resistance for ACP cutouts
• Durability and safety standards for floor matting and canisters
• Compliance with safety regulations and guidelines.

Financial Requirements:

Bidders are expected to submit a financial proposal detailing unit prices, total costs, and any applicable taxes. It is imperative that the bids remain competitive while conforming to the price evaluation norms indicated in the tender documents.

Document Submission Details:

All bids must be submitted electronically through the government e-marketplace (GEM) portal. Vendors are instructed to include all required documentation which includes:

• Technical specifications
• Financial bid
• Proof of eligibility and certifications. A comprehensive checklist of documents to be submitted is included in the tender package.

Special Provisions:

This tender encourages bids from Micro, Small, and Medium Enterprises (MSEs) and recognizes the contributions of local startups. Vendors that fall under this category may receive certain benefits and concessions as part of the evaluation.

Evaluation Process:

Bids will be evaluated based on technical specifications, compliance with eligibility criteria, price competitiveness, and delivery capabilities. The selection will prioritize vendors that demonstrate high-quality assurance and the ability to meet designated timelines.

Delivery Locations:

Successful bidders will be required to deliver the items to specified locations as provided in the tender documentation. This ensures that the Department of Military Affairs receives the necessary supplies promptly.

Contact Information:

For any inquiries, bidders should refer to the official liaison outlined in the tender document. All queries should be submitted through the appropriate communication channels indicated for timely assistance.