Tender Title: Purchase of Instructor Kit
Reference Number: GEM/2025/B/6158917
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The scope of work for this tender encompasses the procurement of a comprehensive Instructor Kit, which includes a variety of items essential for instructional purposes. The objective is to strengthen training programs within the armed forces by supplying high-quality, durable, and versatile gear. The required items in the instructor kit include but are not limited to an instructor track suit, instructor t-shirts, badges, combat diaries, multi-purpose bags, ponchos, hot and cold water bottles, rechargeable torches, caps, riding gear, and various accessories.
Eligibility Criteria
To participate in this tender, bidders must comply with the following eligibility requirements:
- Be a registered entity with a valid GST number.
- Have experience in supplying similar products to government or military agencies within the last three years.
- Provide at least one client reference highlighting the quality of previous supplies.
Technical Requirements
All items supplied must align with the specified technical specifications and quality standards set forth in the tender documents. This includes durability tests, material safety standards, and compliance with military regulations. Each item must pass the necessary specifications to ensure reliability in operational circumstances.
Financial Requirements
Bidders are required to present financial documents, demonstrating their capability to fulfill the contract financially. This includes a balance sheet for the last fiscal year, profit and loss statements, and any other pertinent financial information that showcases the bidder’s stability and solvency.
Document Submission Details
Submissions must be completed using the prescribed formats and should include all required documentation as detailed in the tender notice. Bidders must ensure that all documents are submitted electronically through the designated portal before the closure of submissions.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides special benefits aiming to support startups in capacity building and financial aid. This initiative aligns with the government's ‘Make in India’ policy to stimulate local manufacturing.
Evaluation Process
Bids will be evaluated based on their scope of work, compliance with technical specifications, pricing, and candidate qualifications as guided in the evaluation criteria. The lowest financial quote may not always be the primary selection criterion as quality and service reliability may weigh heavily in the decision-making process.
Delivery Locations
The successful bidder will be responsible for delivering these products to the specified military locations across the country, ensuring timely dispatch and logistics management that meet military standards.
Contact Information
Bidders may direct their inquiries and seek clarification regarding this tender through the mentioned official channels. Responses will be facilitated swiftly to ensure a smooth submission process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, having a valid GST number, and proven experience in supplying similar products to government or military agencies within the last three years. Moreover, bidders must provide a client reference highlighting the quality of their previous supplies to showcase reliability and capacity for fulfilling this tender.
To participate successfully in the tender, bidders must present certifications related to product safety, material compliance, and any relevant industry standards. These required certificates should demonstrate adherence to military standards and regulations ensuring that all supplied items meet necessary quality benchmarks.
Bidders need to register through the designated online portal to access the tender documents. The registration process typically involves creating an account, submitting required legal documents, and confirming contact details. Once registered, bidders can view and download the tender specifications to prepare their bids accordingly.
Bidders are required to submit all essential documents in electronic format as specified in the tender notice. The accepted document formats generally include PDF for official documents, Excel sheets for financial information, and images in JPG or PNG for any product samples. It is paramount to ensure that all documents are clear, legible, and conform to the submission guidelines provided.
In evaluating bids for the Purchase of Instructor Kit, factors such as compliance with technical specifications, past performance, and pricing will be critically analyzed. While the lowest bid may be considered, the evaluation process will also involve assessing the quality and reliability of the proposed products, alongside feedback from previous clients to ensure the highest standards are met for military training requirements.
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