Department of Military Affairs Tender by Indian Army (GEM/2025/B/6160891)
Acoustic String,Snare Stand,Hi Hat Stand,Cymbal Set,Electric String,Base String,Stabilizer Copper 1
Tender Timeline
Tender Title: Supply and Installation of Musical Instruments
Reference Number: GEM/2025/B/6160891
Issuing Authority/Department:
Ministry of Defence, Department of Military Affairs
The Ministry of Defence seeks to engage qualified suppliers for the supply and installation of various musical instruments. This tender aims to procure a range of acoustic and electronic musical equipment, which includes Acoustic Strings, Snare Stands, Hi Hat Stands, Cymbal Sets, Electric Strings, Bass Strings, and Stabilizers among others. This procurement is vital for enhancing the musical capabilities and educational programs of military institutions.
Scope of Work and Objectives
The primary objective of this tender is to successfully acquire and install high-quality musical instruments that meet educational and operational standards for military training and development programs. Suppliers will be responsible for:
- Providing the required instruments and equipment as per the detailed specifications.
- Ensuring timely delivery and installation of the items across designated locations.
- Maintaining quality assurance and adherence to industry standards.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a legally registered entity with relevant licenses for trading musical instruments.
- Demonstrate previous experience in supplying similar items, preferably to government or military organizations.
- Possess the capacity to adhere to specified deadlines.
Technical Requirements
Bidders must ensure that all musical instruments supplied meet industry quality standards. Specifications include but are not limited to:
- Acoustic Strings and Electric Strings must comply with musical quality standards recognized internationally.
- Stability and durability of all stands and hardware components.
- Compliance with relevant technical specifications for sound equipment.
Financial Requirements
Proposals should include a detailed financial structure encompassing:
- A competitive pricing model that is transparent and justifiable.
- Any applicable taxes and possible additional costs for installation or servicing.
Document Submission Details
Submissions must be made electronically through the GEM portal. Bidders should ensure:
- All required documents are submitted in PDF format, along with any supporting certificates and licenses.
- Proposals are complete and conform to the required bid format.
Special Provisions
The Ministry encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. Special consideration will be given to bidders who demonstrate commitment to local sourcing of materials and compliance with the 'Make in India' initiative, which encourages local manufacturing and procurement.
Evaluation Process
Bids will be evaluated based on:
- Compliance with eligibility criteria and technical specifications.
- Overall cost-effectiveness, including reasonable pricing.
- Quality assurance measures that will be employed.
Delivery Locations
Items will be delivered to designated military institutions as determined in the bid documentation. Suppliers must be prepared to facilitate installation and demonstrate the functionality of all provided items on-site.
Contact Information
For any queries related to this tender, bidders may reach out to the designated contacts available on the GEM portal. It is advised to check this portal for updates and further clarifications on tender specifications and procedures.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include having a registration as a legal entity qualified to supply musical instruments, demonstrating past experience with similar contracts preferably within the government domain, and the ability to deliver the products within the stipulated time frame. It is essential for bidders to provide a valid registration number and relevant documentation to assert eligibility.
Bidders are required to submit various certificates such as GST registration, PAN card, and any certifications related to musical instrument quality assurance. Additionally, any previous purchase orders or contracts served to government or military sectors can enhance credibility during the evaluation process.
The registration process involves creating an account on the GEM portal where the tender is published. Bidders must complete their profiles, providing all necessary documentation and certificates to ensure compliance with the tender requirements. This process facilitates access to all available tenders and submission opportunities.
All required documents should be submitted in PDF format. The tendering authority may also specify other formats acceptable for specific documents; however, PDF is the preferred standard when providing financial proposals and certificates to maintain consistency and prevent alterations.
A Performance Security is typically required to ensure that the winning bidder will adhere to the terms of the contract. This often takes the form of a bank guarantee or performance bond and should usually amount to a specified percentage of the total contract value. This requirement underscores the commitment of the supplier to deliver on the tender specifications and timelines.
This tender description and the accompanying FAQs ensure bidders are well-informed about the project’s requirements, processes, and obligations related to participating in the bidding process.
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