Tender Title and Reference Number
GEM/2025/B/6145545
Issuing Authority
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender is focused on acquiring a variety of electronic devices, specifically targeting the procurement of mobile phones, tablets, laptops, and personal computers. The primary goal is to enhance the technological capabilities within the Department of Military Affairs. The expected result is to equip personnel with state-of-the-art devices such as the Samsung Galaxy S24 Ultra Smart Phone, Samsung Galaxy Tab S10 Ultra, Samsung Galaxy Tab S9 Ultra, Dell Vostro 3520 Laptop, HP 440G10 Laptop, Samsung NP940XGKLG3IN Laptop, and Voltriq All-in-One Personal Computer.
Eligibility Criteria
To participate in this tender, bidders must comply with specified eligibility requirements, which include being a registered entity with a valid business license. Bidders should demonstrate prior experience in supplying similar electronic devices and have no major adverse actions or penalties in their history. Furthermore, active participation in government procurement processes is advantageous.
Technical Requirements
Bidders are expected to provide devices that meet the following technical specifications:
- Samsung Galaxy S24 Ultra: Must adhere to specified performance benchmarks, including processor capability, camera specifications, and memory requirements.
- Samsung Galaxy Tab S10 and S9 Ultra: Should offer high-resolution displays, advanced battery life, and adequate storage options.
- Laptops: Should comply with the latest performance standards, including but not limited to processor type, RAM capacity, and corresponding operating systems.
Financial Requirements
Bidders must prepare and submit a comprehensive financial proposal that outlines their pricing strategy, including any allowable discounts and delivery terms. All financial submissions should retain transparency and adhere to established competitive standards.
Document Submission Details
All required documents, including the bid proposal, technical specifications, and financial disclosures, must be submitted through the designated submission portal. It is essential to review all submission guidelines thoroughly to ensure compliance and avoid disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSME) are encouraged to participate in this tender. Special provisions may be available for startups, contributing positively to local economic development and innovation within the technology sector. The Make in India initiative is a significant aspect of consideration, reinforcing the importance of local content and procurement rules.
Evaluation Process
An evaluation committee will assess all tender submissions based on predetermined criteria, including compliance with technical specifications, financial viability, and the overall value offered. Success in enhancing technology capabilities will be a prime consideration during the selection process.
Delivery Locations
Successful bidders will be required to deliver all items to designated locations within the parameters set by the Department of Military Affairs. Precise delivery instructions will be shared upon award confirmation.
Contact Information
For inquiries related to this tender, please connect with the Department of Military Affairs through the official communication channels, ensuring clarity and prompt responses to any submitted queries.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid business license, and previous experience in supplying similar electronic devices. Additionally, bidders must demonstrate adherence to government procurement processes without any major penalties in their history.
To participate effectively, bidders must provide relevant certificates that verify their ability to meet technical specifications. This may include ISO certifications, product compliance certificates, and other quality assurance documents that demonstrate the bidder’s commitment to high standards.
The registration process involves creating an account on the designated procurement platform, filling out the relevant company details, and submitting required documents to verify eligibility. Every bidder should ensure that all completed registrations adhere to the guidelines to prevent disqualification.
Accepted document formats typically include PDF and DOCX files. Bidders should ensure that their submissions are clear, legible, and free of any corrupt files to facilitate the evaluation process.
A performance security is generally a specified percentage of the total contract value, which must be submitted by the awarded bidder. This security guarantees adherence to the contract terms and conditions and is refundable upon successful completion of the contract commitments. It is a critical aspect of contractual compliance and risk management.
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