Procurement of Auto Telephone System Spares and Auto Pilot System Spares
EE4050B-102885102E02,EE4050B-EIS-NEO-10S,EE4050B-13915310E01,EE4050B-G624197-2ET,EE4050B-S-NY01-SPR
Tender Timeline
Tender Title: Procurement of Auto Telephone System Spares and Auto Pilot System Spares
Tender Reference Number: 1e5ee260f
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The purpose of this tender is to solicit bids for the procurement of auto telephone system spare parts and auto pilot system spare parts. The successful bidder will supply the required components for the ongoing operations of the military, ensuring the availability and reliability of essential communication and navigation systems.
Scope of Work and Objectives
The scope of work involves providing a total quantity of 787 spare parts directly related to the auto telephone and auto pilot systems. These components are critical for maintaining the functionality and efficiency of military equipment. Bidders are expected to supply parts that meet or exceed the specified technical requirements.
The primary objectives of this tender are to:
- Ensure the timely delivery of high-quality spare parts.
- Maintain compatibility with existing systems in the military fleet.
- Adhere to the strict quality standards set forth by the Department of Military Affairs.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with the appropriate domain expertise.
- Previous experience in supplying similar spare parts to governmental or military institutions is advantageous.
- Compliance with local and national procurement laws.
Technical Requirements
Bidders are required to present spares that fulfill technical specifications and quality standards specified in the tender documents. These specifications may include compatibility with existing systems, adherence to industry-standard quality controls, and warranty provisions for the supplied parts.
Financial Requirements
Bidders should provide a cost estimate for the entire procurement proposal. This proposal must include the price of spare parts, shipping costs, and any additional charges. Financial capabilities and previous transactions may also be evaluated as part of the consideration.
Document Submission Details
The submission of documents must be done through the designated online portal as per the guidelines provided in the tender invitation. Bidders are required to submit:
- Technical proposal detailing compliance with specifications.
- Financial proposal with a complete price breakdown.
- Any required certificates to prove eligibility.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and may offer provisions to support startups. Bidders should provide evidence of their classification to benefit from these initiatives.
Evaluation Process
Submissions will be evaluated based on both technical adequacy and financial viability. The evaluation committee will consider compliance with specifications, previous performance, and cost-effectiveness when awarding the tender.
Delivery Locations
The successful bidders are expected to deliver the spare parts to designated military facilities as specified in the procurement documents. Timely delivery is of utmost importance to prevent operational disruptions.
Contact Information
For any inquiries or clarifications, bidders may contact the relevant department at the Department of Military Affairs. Further details about the submission process, eligibility requirements, or other specifics can be requested through official communication channels.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements for bidders include being a registered entity with expertise in the relevant fields. Previous experience supplying similar items to government agencies is highly valued. Compliance with local and national procurement regulations is mandatory.
All bidders must adhere to the specified technical specifications, ensuring that the offered spare parts are compatible with existing systems. Quality standards must align with industry norms and meet the Department of Military Affairs’ criteria.
Bidders need to submit a complete set of documentation that includes compliance certificates, technical proposals, and a detailed financial quote. These documents should prove the bidder’s qualifications and capacity to deliver quality spare parts.
Payment terms typically include provisions for an Earnest Money Deposit (EMD) prior to the contract award. Upon successful delivery and acceptance of the spare parts, payments will be processed according to the terms outlined in the contract.
Yes, there are special provisions in place to support MSEs and startups. Eligible bidders may receive benefits such as relaxation in qualification norms and preference in evaluation, contributing to the growth of small businesses within the procurement ecosystem.
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