Tender Title: Supply of VME Digital Outputs and Inputs
Reference Number: GEM/2025/B/6073582
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence has issued a tender for the procurement of various key components in the VME modular system, specifically focusing on two main categories: VME Digital Output (VA08 CCA and others) and VME Digital Input components. The total requirement for this tender entails approximately 8 units across multiple subcategories, including VME Digital Output (VA08), VME Digital Input 48, VME Digital Output (VDOP24) CCA KIT, and VME Fire Detection Interface components.
Scope of Work and Objectives
The primary objective of this tender is to source high-quality digital output and input components that are crucial for the operational capabilities of military systems. This includes ensuring the reliability and compatibility of these components within existing infrastructure, with an emphasis on performance and quality standards that align with military requirements.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with appropriate certification.
- Proven experience in the supply of similar electronic components.
- Satisfactory financial standing with evidence of past financial success.
- Compliance with all legal and regulatory requirements pertaining to such procurements.
Technical Requirements
Bidders must adhere to the following technical specifications:
- Components must meet stringent military-grade quality standards.
- Ensure compatibility with existing VME systems.
- Detailed documentation of product performance and specifications must be provided.
Financial Requirements
All bids must include a detailed breakdown of costs, ensuring transparency and competitiveness. Bidders may also be required to provide documentation related to their financial capabilities.
Document Submission Details
All submissions should be formatted according to the guidelines stipulated in the tender documents. A complete set of documents, including technical specifications, financial details, and compliance certifications, should be included in the submission. It's essential to follow the specified submission methods outlined in the tender documentation to ensure consideration.
Special Provisions
Provisions may be available for Micro, Small, and Medium Enterprises (MSEs) as well as startups, offering them an opportunity to participate and compete effectively in this procurement process.
Evaluation Process
Submissions will undergo a thorough evaluation process based on:
- Compliance with the eligibility criteria.
- Adherence to technical specifications and performance standards.
- Financial viability and cost-effectiveness of the proposed solutions. The selection will be made based on the most responsive bids that offer the best value while fulfilling all requirements.
Delivery Locations
Deliveries should be made to specified locations within the jurisdiction of the Ministry of Defence. Detailed instructions will be provided upon successful bid approval.
Contact Information
For any official inquiries or further clarification required on this tender, specific contact details may be available through the official channels of the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, ensuring compliance with legal regulations, and having prior experience in supplying similar electronic components. Bidders must also demonstrate financial soundness through appropriate documentation.
Yes, bidders must submit relevant certificates that prove their registration and compliance with industry standards. Documentation should reflect military-grade quality adherence, along with any specific performance guarantees as required in the technical specifications.
The registration process involves submitting the required documents as outlined in the tender announcement. Ensure you comply with the stipulated submission formats and provide all necessary technical and financial documentation to facilitate a smooth evaluation process.
To ensure compliance and commitment to the contract, bidders may be required to provide performance security following the successful bid evaluation. This security is typically a percentage of the total contract value and acts as a guarantee for fulfilling the contract obligations.
The evaluation and selection process will involve assessment based on eligibility criteria, technical compliance with specifications, and financial competitiveness. Bids will be scored based on predefined metrics, with the aim of selecting the most suitable offers that align with the Ministry of Defence’s requirements. Notification of results will be provided to all bidders once the evaluation process is complete.
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