Tender Title: Supply of Sports Equipment
Tender Reference Number: GEM/2025/B/6138677
Issuing Authority
This tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The aim of this tender is to procure a comprehensive range of sports equipment, which includes Starting Blocks, Relay Batons, Starting Blocks Carts, Lie Markers Sets, Starters Rostrum, Flags in Red and White Colors, and various other essential items listed under the category. The overall objective is to enhance the sporting capabilities of various departments and ensure that high-quality products are available for training and competitive purposes.
Eligibility Criteria
Entities wishing to participate in this tender must fulfill specific eligibility criteria. They should be registered organizations, conforming to the Ministry of Defence's regulations. Bidders will need to demonstrate their capacity to supply the complete list of specified sports equipment while maintaining quality benchmarks.
Technical Requirements
The desired technical specifications for the sports equipment will adhere to national standards, ensuring durability and functionality throughout use. All provided items must comply with recognized quality associations and guarantees. Detailed specifications of each item will be part of the provided BoQ (Bill of Quantities).
Financial Requirements
All bidders are expected to provide clear pricing for the total quantity of 1124 units encompassing the extensive list of sports equipment. Detailed breakdowns of costs must be included in the submission to ensure a transparent evaluation process.
Document Submission Details
Interested bidders must submit their documents through the specified electronic tendering platform. All required attachments, including company registration, related certificates, and compliance documents, must be submitted in digital format at the time of bid submission.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provisions tailored for startups are also integrated. This initiative aims to foster inclusivity and empower local businesses in the procurement process, adhering to the 'Make in India' guidelines.
Evaluation Process
Submissions will undergo a stringent evaluation process based on technical and financial assessments. Bids will be ranked according to quality standards and pricing factors. The selection committee will focus on minimal environmental factors, thus rewarding sustainable practices.
Delivery Locations
Successful bidders for this tender will be required to deliver the equipment to designated locations as specified in the contract following the successful award of the tender.
Contact Information
For any inquiries or further clarification, bidders can refer to the contact details available on the tendering platform.
In summary, this tender invites engaged and capable suppliers to form a partnership that prioritizes quality sports equipment for enhanced performance standards under the aegis of the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements for participation include being a registered entity compliant with the Ministry of Defence regulations. Bidders must demonstrate their ability to supply a comprehensive list of sports equipment while adhering to quality benchmarks specified in the tender documentation. Furthermore, compliance with national standards and specifications is also mandatory.
To participate in this tender, it’s crucial to submit relevant technical certificates that affirm compliance with recognized quality standards. Bidders must demonstrate that their products meet the required specifications and are approved by associated governing bodies. Additionally, any necessary certifications pertaining to quality management systems or sustainability measures should accompany bid submissions.
Bidders must submit their documents electronically through the designated tendering platform. It is vital to ensure that all required documentation, including the company registration and compliance certificates, are submitted in the accepted digital formats. The timely and precise submission will be essential for eligibility in the evaluation process.
Yes, participants must include an Earnest Money Deposit (EMD) with their bid submission. The EMD acts as a financial security measure confirming the bidder’s commitment to the tender process. Specific details regarding the amount and submission methods will be outlined in the tender documentation provided on the portal.
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and has specific provisions tailored for startups. These benefits include potential price preferences in evaluations, expedited registrations, and other favorable procurement practices. This initiative significantly promotes the inclusion of local industries and aligns with the ‘Make in India’ policy that aims to boost indigenous manufacturing.
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