Tender Title: Servicing and Repair of Air Conditioning Units
Reference Number: 2c5848d83
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs under the Ministry of Defence invites bids for the servicing and repair of air conditioning units. This tender encompasses a comprehensive scope of work aimed at ensuring the efficient functioning of cooling systems and their ancillary components. The work includes, but is not limited to, the servicing of air conditioners, gas refilling, panel repair, and various associated repair works for desert coolers and refrigeration units.

Scope of Work and Objectives

The primary objectives of this contract include:

• Servicing of Air Conditioners: Regular maintenance to ensure optimal performance.
• Gas Refilling of Air Conditioners: Identifying and resolving leaks, ensuring refrigerants are replenished in compliance with environmental regulations.
• Panel and Component Repairs: Addressing physical damages and enhancing the overall efficiency of the cooling units.
• Servicing Desert Coolers and Refrigeration Systems: This includes rewinding of motors, water pump repairs, and thorough functionality checks of all cooling devices.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Valid registration with relevant authorities.
• Proven experience in servicing and repairing air conditioning systems.
• Compliance with all regulatory frameworks and operational standards.

Technical Requirements

The successful bidder must adhere to stringent technical specifications which encompass:

• Compliance with quality standards relevant to air conditioning maintenance and repair.
• Possession of all necessary tools and equipment to perform repairs and servicing efficiently.
• Capability to provide a documented account of prior projects and their outcomes to demonstrate experience in similar contracts.

Financial Requirements

Bidders are required to:

• Submit a detailed cost proposal that reflects an understanding of the scope of work.
• Prepare a financial statement to demonstrate fiscal responsibility.
• Provide an Earnest Money Deposit (EMD) in accordance with the stipulations found in the bidding documents.

Document Submission Details

All documentation must be compiled and submitted electronically. Bidders should ensure that:

• Submissions are complete and align with the specified formats outlined in the tender documents.
• Relevant certificates and licenses are included with the submission.

Special Provisions

This tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSEs) and startups by providing them with additional benefits in the selection process. Micro and small enterprises will receive priority in bid evaluations, fostering an inclusive and competitive bidding landscape.

Evaluation Process

The evaluation of bids will follow a systematic approach considering:

• Compliance with submission guidelines.
• Technical merits and qualifications of the bidders.
• Financial competitiveness based on the proposal provided.

Delivery Locations

The services are required at designated locations as specified by the contract, primarily focused on facilities managed by the Department of Military Affairs.

Contact Information

For further inquiries related to this tender, potential bidders can refer to the official channels as outlined in the tender documentation. It is advisable to seek clarification if there are any uncertainties regarding the submission process or qualification requirements.

All interested bidders are encouraged to prepare their submissions with precision and ensure compliance with the detailed terms and conditions of the tender. This process aims to secure a qualified contractor who can deliver exceptional service in maintaining and enhancing the cooling systems critical to operational efficiency.