Department of Military Affairs Tender by Indian Army (GEM/2025/B/6153178)
V3-6675-000155, Lamp Projecting Night Survey Mk 1,V6-1290-000455, Case No 7 Director Fire Control M
Tender Timeline
BOQ BID for Military Equipment
Tender Reference Number: GEM/2025/B/6153178
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure essential military equipment, specifically a variety of components that include lamps, cases, harnesses, and other accessories crucial for operational readiness. The items specified in this tender are vital for enhancing the functionality and operational capabilities of military personnel.
The tender comprises multiple line items geared towards fulfilling specific military requirements, which collectively aim to ensure the effectiveness of soldiers in diverse operational environments. The total quantity of items sought in this tender is 141 units, which include:
- Lamp Projecting Night Survey Mk 1
- Case No 7 Director Fire Control Mk 3
- Rain Dust Cover
- Harness Electrical Battery Charger No II
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements, including:
- Being a legally registered entity with a valid business license.
- Demonstrating prior experience in supplying similar military equipment.
- Compliance with national and international quality standards.
Technical Requirements
Bidders are required to provide detailed technical specifications of the offered products, including compliance with the quality standards requested by the Department of Military Affairs. This includes providing evidence of testing that aligns with military standards for durability, efficiency, and performance.
Financial Requirements
Bidders must present a financial proposal that includes a breakdown of costs associated with the items listed in the tender. An Earnest Money Deposit (EMD) is also mandatory to ensure commitment during the bidding process.
Document Submission Details
All submissions must be provided in electronic format through the designated tender portal. Documents should be properly formatted as per the guidelines provided in the tender documentation, ensuring clarity and accuracy.
Special Provisions
This tender encourages Micro, Small, and Medium Enterprises (MSEs) and startups to participate actively, in compliance with national policies supporting local business growth. Special benefits may be applicable to qualifying entities to promote inclusiveness in procurement processes.
Evaluation Process
Bid evaluations will follow a structured approach, assessing both technical and financial proposals. The evaluation committee will prioritize adherence to requirements, product quality, and financial competitiveness to ensure the selection of the most suitable bidder.
Delivery Location
The delivery of the procured items will be communicated explicitly to the selected vendor post-award, ensuring alignment with operational timelines necessary for military readiness.
Contact Information
For any inquiries related to this tender, communication must be directed to the official contact channels through the procurement portal or the departmental guidelines provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, demonstrating experience in supplying military equipment, and adhering to specified quality standards. Bidders must also comply with military procurement regulations and demonstrate capacity to deliver within stipulated timelines.
The required certificates include a valid business registration certificate, quality assurance certifications that align with military standards, and any other documentation that proves compliance with relevant regulations in the defense procurement space.
The registration process requires bidders to create an account on the designated procurement portal. Once registered, bidders can access tender documents, submit their proposals, and track the status of their submissions. All required documents should be prepared in acknowledged formats.
An Earnest Money Deposit (EMD) is required to ensure that bidders demonstrate sincere intent to participate in the tender. The EMD amount must be specified in the tender documentation and is typically refundable to bidders that do not win the contract, following similar guidelines as per defense procurement norms.
The benefits for MSEs include preferential consideration during the evaluation process, opportunities for reduced financial deposits, and possible incentives aimed at facilitating their participation in defense procurement. This initiative supports the government’s aim to enhance the capacity of local businesses in government contracts.
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