Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6146043)

Tender Title: Supply of Grease Products

Tender Reference Number: GEM/2025/B/6146043

Issuing Authority/Department:

This tender is issued by the Department of Military Affairs, under the aegis of the Ministry of Defence. The authority is responsible for managing procurement activities related to military needs and ensuring quality compliance in the supply chain.

Scope of Work and Objectives:

The primary objective of this tender is to seek bids for the supply of specific grease products, namely AP3 Grease, Gulf Euro Cool LL Max 50, and Grease Mobil XHP 222. The successful bidder will be tasked with providing a total quantity of 125 units of the specified lubricant products. The intent is to ensure a consistent supply of high-quality grease products to meet operational demands, enhancing equipment performance and reliability.

Eligibility Criteria:

Potential bidders must meet the following eligibility criteria to participate:

• The bidder must be a registered entity with the necessary business licenses.
• Previous experience in supplying similar products to government or military sectors will be highly regarded.
• Compliance with quality standards relevant to lubricants is mandatory.
• The bidder must possess all regulatory certifications that demonstrate credibility and operational capacity.

Technical Requirements:

Bidders must ensure that the grease products meet the following technical specifications:

• Adherence to industry standards for performance and usage.
• Provision of detailed product documentation, including safety data sheets and compliance certificates.
• The products must be suitable for various military equipment applications as per the specifications mentioned in the tender.

Financial Requirements:

Bidders must furnish their financial proposals in line with the prescribed formats. All costs should include delivery to the designated military facilities and should reflect transparency in pricing, including taxes and any additional charges.

Document Submission Details:

All bids and required documents must be submitted through the Gem Portal in the acceptable format. Specific allotments will be made for digital submission, ensuring access to documentation is streamlined.

Special Provisions:

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), offering benefits that allow smaller organizations to compete fairly against larger corporations. Additionally, there are specific considerations for startups aiming to foster innovation in the defense supply sector.

Evaluation Process:

Bids will be evaluated based on several factors, primarily focusing on:

• Compliance with technical specifications and quality standards.
• Price evaluation, ensuring competitive pricing.
• Overall responsiveness to the tender requirements and timelines.

Delivery Locations:

The delivery of the products is required to be completed at designated military facilities as specified in the tender documents. Bidders must consider logistics and shipment capabilities in their proposals.

Contact Information:

For further inquiries regarding this tender, potential bidders may seek assistance through official channels as listed on the Gem Portal. It's advisable that all communications be routed through the portal to ensure proper tracking.