Tender Title: Stationery Items
Reference Number: GEM/2025/B/6133176
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

This tender invites bids for the supply of a comprehensive array of stationery items, which includes but is not limited to JK plain copier paper in A4 and FS sizes, cartridges (12A and 36A), laminated envelopes in various sizes, and a range of essential office supplies such as calculators, keyboard, mouse, file covers, registers, and other office-related equipment. The primary objective of this tender is to procure high-quality stationery to support the operational needs of the Department of Military Affairs.

Eligibility Criteria

Bidders must be registered entities with relevant operating licenses. Companies supplying stationery must possess a proven track record in delivering similar items to government or private sector organizations. Documentation demonstrating previous supply agreements, along with necessary compliance certificates, is required for eligibility.

Technical Requirements

All supplied products must meet industry standards for quality and durability. Bidders are required to specify the technical specifications and quality standards of each item proposed in their bidding documents. Compliance with environmental regulations and safety standards is also mandatory.

Financial Requirements

Bidders need to provide detailed financial information, including pricing for each item listed in the tender. The offered prices must be inclusive of all applicable taxes, duties, and logistics costs. An Earnest Money Deposit (EMD) must be submitted with the bid to ensure commitment to the tender process.

Document Submission Details

Participants must submit their bids electronically through the designated bidding platform, ensuring that all required documents accompany their proposals. The bid submission should include technical and financial proposals, along with any necessary compliance documents.

Special Provisions

This tender provides certain benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible businesses are encouraged to participate, fostering a competitive environment in procuring quality stationery supplies while supporting local enterprises.

Evaluation Process

The bids will undergo a rigorous evaluation process wherein technical proposals will be assessed first, based on compliance with specifications and quality standards. Shortlisted bidders will have their financial offers opened, with the evaluation focussing on price competitiveness, adherence to quality, and delivery timelines.

Delivery Locations

Successful bidders will be required to supply the items to specified locations as outlined in the contract entered after the tender evaluation process is complete. All deliveries must be executed within the stipulated timelines for operational efficiency.

Contact Information

For further inquiries, bidders are encouraged to reach out to the Department of Military Affairs. Please refer to the official department communications for specific contact details and assistance regarding the tender submission process.