Decoration and PA Equipment for Inter School Competitions
Inter school poetry recitation Decoration of Stage with PA equipment including podium, speakers, am
Tender Timeline
Tender Title: Decoration and PA Equipment for Inter School Competitions
Reference Number: 45cc6387
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites bids for the "Decoration and PA Equipment for Inter School Competitions." This project aims at enhancing the quality and ambiance of inter-school events including poetry recitation, quiz competitions, and drawing contests. The objective is to secure high-quality PA equipment, decorations, prizes, certificates, and refreshments to ensure a successful execution of these activities.
Scope of Work and Objectives
The scope of this tender encompasses:
- Decoration of the Stage for various inter-school events including but not limited to poetry recitation, quiz competition, and drawing contests.
- Supply and setup of PA equipment, such as podiums, speakers, amplifiers, and microphones.
- Provision of gifts for first, second, and third prize winners, including certificates and banners for the events.
- Offering refreshments for participating students.
Participants must provide a comprehensive plan outlining the execution of these requirements effectively and aesthetically to create an engaging environment for the students.
Eligibility Criteria
To be eligible for this tender, bidders must:
- Be a registered entity with relevant experience in providing decoration and audio equipment services.
- Demonstrate a proven track record of successfully executing similar projects in the past.
- Possess appropriate licenses and registrations required by law.
Technical Requirements
Bidders must prepare to meet the following technical requirements:
- PA Equipment: High-quality speakers, amplifiers, and microphones should meet industry standards for sound clarity and reliability.
- Stage Decorations: Aesthetic designs suited to various events and themes, adhering to safety regulations.
- Gifts and Refreshments: Quality materials for prizes and refreshments that cater to a diverse audience.
Financial Requirements
Bidders should provide a detailed financial proposal outlining:
- A breakdown of all costs associated with the goods and services offered.
- Any applicable taxes and payment terms associated with the project.
Document Submission Details
All necessary documents must be submitted using the designated platform specified in the tender. Ensure to include:
- Bid proposal
- Company registrations and licenses
- Recent financial statements
Special Provisions
This tender offers special provisions for Micro, Small, and Medium Enterprises (MSEs), enabling them to participate on an equal footing. Startups can also benefit from this tender by leveraging innovation in their service provision.
Evaluation Process
The bids will be evaluated based on:
- Technical compliance: Adherence to project specifications and quality.
- Financial standing: Cost-effectiveness and financial feasibility.
- Experience: Proven track records in similar projects.
Delivery Locations
Products and services are to be delivered at designated locations as specified in the bid documentation.
Contact Information
For any inquiries or further information regarding the tender, it is advised to contact the issuing authority directly through the official channels.
Tender BOQ Items
17 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The qualification requirements include being a registered entity, demonstrating experience in providing decoration and PA equipment services, and possessing appropriate licenses and registrations required by regulatory authorities. Bidders must also show evidence of previous similar projects to qualify for this tender.
Bidders must provide various certificates and registrations, including proof of company registration, tax compliance certificates, and any industry-specific licenses related to equipment and service provision. It is crucial to ensure that all certificates are valid and up-to-date to meet the eligibility criteria.
The registration process for submitting a bid involves creating an account on the designated tender platform. Once registered, bidders can access the tender documents, prepare their proposals, and submit all required documents. It is advisable to review the credentials needed for registration and ensure all information is accurately provided.
All submissions should be made in PDF format unless specified otherwise in the tender documentation. Other formats may be accepted per the instructions provided where applicable. Bidders should ensure that their documents are well organized, easily readable, and submitted in accordance with the guidelines specified in the tender.
Yes, there are benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, including opportunities to partake in the tender with fewer barriers to entry. These provisions under the Make in India policies encourage local procurement and support innovative solutions. Special financial concessions or incentives may be available to such entities as part of this tender.
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