Department of Military Affairs Tender by Indian Army (GEM/2025/B/6173082)
Hitachi 2 Ton 3 star Dual Inverter super Convertible 6 in 1 4 way swing HD filter with Antivirus Pr
Tender Timeline
Tender Title: Split Air Condition 2 Ton
Reference Number: GEM/2025/B/6173082
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites bids for the procurement of Hitachi 2 Ton 3 star Dual Inverter super Convertible air conditioning units. This tender emphasizes a well-structured acquisition process aimed at meeting the cooling requirements for military infrastructure.
Scope of Work and Objectives
The primary objective of this tender is to ensure the supply and installation of 10 units of Hitachi 2 Ton air conditioners. Each unit is expected to include features such as:
- 6 in 1 functionality for varied cooling needs
- 4-way swing for optimal airflow distribution
- Antivirus Protection that enhances indoor air quality The scope includes not only the mere provision of equipment but also involves installation, commissioning, and refurbishing of affected areas post-installation.
Eligibility Criteria
Bidders must meet the following eligibility criteria to qualify for participation:
- Must be a registered entity with relevant trade licenses.
- Compliance with central and state government regulations regarding procurement.
- Demonstrated experience in supplying & installing air conditioning units of a similar nature.
Technical Requirements
Prospective bidders must comply with specific technical requirements concerning:
- The energy efficiency rating of the proposed units (minimum 3-star rating).
- Installation standards as mandated by the manufacturer.
- Comprehensive warranty and service terms.
Financial Requirements
Bidders are required to submit proof of financial stability meeting:
- An Earnest Money Deposit (EMD) as specified in the bidding documents.
- Financial statements from the last three fiscal years, evidencing capability to execute the contract.
Document Submission Details
All participating bidders must ensure their submitted documentation includes:
- Bids in a prescribed format, adhering to submission guidelines.
- A detailed breakdown of costs, including all taxes and other charges.
- Valid registration certificates and other relevant credentials.
Special Provisions
This tender includes provisions aimed at encouraging Micro, Small, and Medium Enterprises (MSEs) and startups through relaxed criteria that facilitate easier participation in government tenders.
Evaluation Process
The evaluation will be conducted in a transparent manner, assessing:
- Compliance with the specifications and bid submission requirements.
- Cost-effectiveness, quality standards of the proposed solutions, and delivery timelines. The selection will be based on the best overall value for the government.
Delivery Locations
Successful bidders are required to deliver the supplies to specified military locations as detailed in the award notification.
Contact Information
For any queries related to this tender, refer to the official bidding documents. Participants are encouraged to seek clarifications well before submission deadlines to ensure a streamlined process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
To participate in this tender, the eligibility requirements include being a registered entity with the appropriate trade licenses. Bidders must also adhere to government regulations, demonstrating relevant experience in installing air conditioning systems similar to those required.
The required certificates include trade registration, GST registration, and relevant quality compliance certifications associated with the air conditioning units. Bidders should also provide proof of warranty and service agreements to ensure post-installation support.
The registration process entails completing the online application, creating a profile on the tender portal, and uploading required documents. Ensure that all documentation aligns with the specific requirements listed in the tender notification.
Bidders are expected to demonstrate financial capability through submission of an Earnest Money Deposit (EMD) as specified in the tender documents and provide financial statements from the last three years to validate their capacity to deliver.
Bidders must ensure compliance with all specified technical specifications, including energy efficiency ratings and performance standards that align with industry benchmarks. Failure to meet these standards will lead to disqualification during the evaluation process.
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