Tender Title: Procurement of 27 by Type BDS Seeking Spares
Tender Reference Number: GEM/2025/B/6110796
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of 27 by type BDS seeking spares. This tender aims to fulfill the operational requirements of the military by ensuring a continuous supply of essential spare parts. The primary objective is to enhance the efficiency and reliability of military equipment through timely procurement tailored to technical specifications.
Scope of Work and Objectives
The scope of work includes the supply of spare parts categorized as NDN3305-20, 201003-0103, and other specified categories. Bidders are required to provide these spare parts in accordance with the defined technical requirements and quality standards to ensure compatibility with existing military systems. The objective is not only to procure high-quality spares but also to ensure that the delivery aligns with operational timelines set forth by the military.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet specific criteria including:
- Registration as a legal entity.
- Capacity to supply the specified spare parts.
- Proven experience in supplying similar products to governmental or military organizations.
Technical Requirements
Bidders must adhere to specific technical specifications that align with military standards. This includes quality certifications, detailed product specifications, and reliability of the spare parts. The delivery should be scheduled meticulously to ensure uninterrupted operations.
Financial Requirements
The financial proposal should reflect competitive pricing while adhering to the government's payment terms. This includes providing a detailed breakdown of costs associated with the procurement of the spare parts.
Document Submission Details
All proposals must be submitted electronically via the designated procurement portal. The tender documents must include a comprehensive bid, detailed technical specifications, and necessary certifications to demonstrate compliance with eligibility requirements.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups will find special provisions within this tender that enhance their eligibility and participation. These provisions include assistance in meeting technical and financial requirements, promoting inclusiveness in the defense procurement process.
Evaluation Process
The evaluation of bids will be conducted transparently based on predefined criteria which include:
- Compliance with technical specifications.
- Financial viability of the proposal.
- Evaluation of previous experience.
Delivery Locations
Delivery must be made to specified military locations as outlined in the tender documentation. Proposals should indicate the ability to meet logistical requirements for the timely delivery of all items.
Contact Information
While specific contact information may be available in the tender documentation, bidders are encouraged to thoroughly review the tender details for any further inquiries. Questions regarding the tender specifications or submission process should be directed through the provided channels within the official documentation.
This tender represents an important opportunity for suppliers in the defense sector to contribute to national security through the provision of high-quality spare parts essential for military operations. The Department of Military Affairs looks forward to receiving competitive bids that meet all outlined specifications and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the specified spare parts. Bidders must demonstrate prior experience in supplying goods to government or military bodies, ensuring they meet the operational needs outlined in the tender. Compliance with technical standards and financial capacity is also necessary to ensure successful participation.
Bidders are required to submit a range of documents, including, but not limited to, their registration certificates, detailed technical specifications, compliance certificates with quality standards, and previous procurement experience documentation. These documents must clearly indicate the ability to meet all compliance requirements and technical specifications set forth in the tender.
The bid submission process involves uploading all requisite documents through the designated procurement portal. Submissions must include technical proposals, financial breakdowns, and compliance information. Bidders are encouraged to review the tender details for specific guidelines on the submission methods and any deadlines to ensure a successful application.
Bidders should be aware of the payment terms stipulated in the tender documentation. This typically includes details regarding the payment schedule, the need for an Earnest Money Deposit (EMD), and, in some cases, performance security requirements to safeguard against non-compliance or failure to deliver.
Yes, the tender includes special provisions aimed at benefiting MSEs. This allows for easier compliance with ‘Make in India’ policies and local procurement rules. MSEs may receive assistance in meeting technical and financial requirements, ensuring that their participation is encouraged and supported within the defense procurement landscape.
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