Tender Title: National Integration Tour
Tender Reference Number: d6bfdf39
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The National Integration Tour tender seeks proposals for the comprehensive management and provision of various travel and accommodation services aimed at promoting national unity among a group of students. The scope of work includes:
- Provision of kit track suits, caps, shoes, and T-shirts for twenty-two students.
- Supply of four banners for event promotion.
- Arrangement for a bus trip from Kiphire to Dimapur and back.
- Booking of train fares in AC Three Tier for journeys from Dimapur to New Delhi and back, as well as from New Delhi to Agra and back.
- Hiring of vehicles for local conveyance and sightseeing activities in Delhi and Agra.
- Accommodation for twenty-seven persons in New Delhi and Agra for six days.
- Full catering services including breakfast, lunch, and dinner for twenty-seven persons over a period of thirteen days, along with drinking water and refreshments.
- Coverage of entry fees for sightseeing and other activities, including metro travel fees.
- Facilitation of ceremonial activities including flag-off and return ceremonies.
Eligibility Criteria
Bidders must meet specific eligibility criteria that include being a legally registered entity, possessing experience in similar previous projects, and ensuring compliance with all necessary regulatory requirements.
Technical Requirements
Proposals must address all outlined technical requirements, including capacity to manage logistics for a sizable group, ensuring high-quality food and lodging standards, and providing appropriate vehicles for transportation.
Financial Requirements
Bidders should provide a detailed financial proposal which will be scrutinized during the evaluation phase. This should relate directly to the costs associated with the outlined services, demonstrating cost-effectiveness while maintaining high-quality standards.
Document Submission Details
All proposals must be submitted in accordance with the stipulated guidelines provided in the tender documentation. This includes necessary supporting documentation and financial bids.
Special Provisions
Encouragement for Micro, Small, and Medium Enterprises (MSEs) participation is embodied in this tender, offering benefits such as reduced criteria for financial evaluation. Startups may also find provisions available to support their bids as part of the government initiative to foster emerging businesses.
Evaluation Process
An initial review of submissions will be conducted to assess compliance with eligibility criteria. Following this, a detailed evaluation process will examine both technical and financial submissions. The evaluation will focus on the bidder's experience, approach to service provision, and cost-effectiveness.
Delivery Locations
Services are to be delivered across various locations as specified in the scope, primarily including Kiphire, Dimapur, New Delhi, and Agra.
Contact Information
For inquiries related to this tender, stakeholders are encouraged to follow the official channels established by the Department of Military Affairs. Specific contact information can be referenced in the submitted documentation for further clarifications.
Tender BOQ Items
11 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsFrequently Asked Questions
The eligibility requirements include being a registered entity with legal standing, having prior experience in similar service deliveries, and meeting any applicable regulatory compliance standards. Bidders must also demonstrate the ability to effectively manage logistics for group travel, catering, and accommodation.
The technical specifications emphasize high-quality service delivery in transportation, accommodation, and catering. Bidders must showcase their capability to handle large groups, maintain hygiene standards, and ensure timely service delivery throughout the tour.
Bidders are required to submit a detailed pricing structure along with their financial proposal. This should include breakdowns of costs related to transportation, accommodation, catering, and any other associated expenses. The pricing templates and documentation formats will be outlined in the tender instructions.
The evaluation process will consist of an initial compliance check followed by an in-depth review of both technical and financial bids. Key considerations will include bidder experience, proposed methodologies, and overall cost-effectiveness. Points will be awarded based on criteria detailed in the tender documents.
Yes, provisions have been made to favor Micro, Small, and Medium Enterprises (MSEs) within this tender environment. This includes relaxed financial criteria and evaluation processes tailored to enable participation from smaller entities. The tender also encourages adherence to ‘Make in India’ policies, fostering local businesses.
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