Tender Title: ITEMS PROCUREMENT THROUGH IT HARDWARE HEAD
Tender Reference Number: c10a1648
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure a range of essential IT hardware components and accessories, specifically designed to enhance operational efficiency within the Department of Military Affairs. The tender encompasses the supply of HP Desktop CPU i3 14th Gen 512 GB SSD with HDMI and DP port, HP Monitor 21 Inch, Sony LED Projector with a brightness of 3800 Lumens, Projector Screen with remote (size 7x4), UPS 1 KVA APC 1100, and HP Keyboard and Mouse. This assignment aims to ensure that all hardware provided meets the technical specifications set forth, ensuring optimal technology infrastructure.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility criteria. These include being registered as a legal entity with a valid GSTIN, demonstrating financial capacity and solvency, and having prior experience in supplying similar IT hardware to government or corporate clients.
Technical Requirements
Bidders must present hardware that follows the required technical specifications. This includes:
- HP Desktop CPU: i3 14th Gen, 512 GB SSD, HDMI and DP port compatibility.
- HP Monitor: 21 Inch.
- Sony LED Projector with a minimum brightness of 3800 Lumens.
- Additional hardware items like the UPS must meet performance reliability standards.
Financial Requirements
All proposals must include comprehensive financial documentation, including pricing details for each item in the specified BOQ (Bill of Quantities). Bidders must also include any applicable certifications and compliance declarations related to pricing and product quality.
Document Submission Details
Interested vendors should submit their applications along with all required documentation (technical and financial) by the stipulated deadline. The submission must be made electronically through the designated procurement platform.
Special Provisions
This tender incorporates provisions for Micro, Small, and Medium Enterprises (MSEs), allowing eligible businesses to benefit from certain exemptions and priority in the evaluation process. Startups may also qualify for relaxed eligibility criteria, fostering innovation and broader participation.
Evaluation Process
The evaluation of submitted tenders will consist of a two-part process. The first stage will assess the technical proposals to ensure all hardware items meet the prescribed specifications. The financial evaluations will follow, considering cost-effectiveness and overall value for money.
Delivery Locations
Successful bidders are required to deliver the hardware items to specified locations as designated by the Department of Military Affairs. Exact locations will be provided in the contract after bid acceptance.
Contact Information
For queries related to the tender, bidders can refer to the designated contact point within the Department of Military Affairs. Further specifics regarding communication channels should be checked on the official procurement website.
This tender serves as a fundamental initiative to upgrade the technological landscape of the military infrastructure, promoting efficiency and modern solutions through reliable IT hardware procurement.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GSTIN, sufficient financial capacity, and previous experience in supplying IT hardware to governmental or corporate sectors. Bidders must demonstrate their legal standing and establish that they meet all necessary compliance requirements to ensure responsible sourcing.
Bidders must provide crucial certificates including a valid GST registration certificate, proof of previous contracts related to IT hardware supply, and any product-specific certifications. These documents verify adherence to quality standards and compliance with local regulations, ensuring that all supplied products meet established benchmarks.
To register, interested bidders need to access the designated online procurement platform. Upon registration, participants must complete all necessary forms, upload relevant documentation, and adhere to guidelines specified in the tender announcement. This process ensures that only eligible vendors can submit their proposals formally.
All submissions must be made in predefined document formats such as PDF, Word, or Excel, ensuring clarity and compatibility. Bidders are required to follow the document submission guidelines outlined in the tender to avoid any disqualification due to improper formatting.
This tender includes distinct provisions for Micro, Small, and Medium Enterprises (MSEs) to promote inclusion and encourage competition. MSEs may receive relaxed eligibility criteria and priority in the evaluation process, supporting government initiatives to bolster local businesses and innovation through easier participation in public procurement.
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