Department of Military Affairs Tender by Indian Army (GEM/2025/B/6132021)
Repair of rear gate hydraulic system,Paint and denting of inner and outer body,Repair of seat,Inter
Tender Timeline
Tender Title: Repair and Refurbishment of Military Vehicle Systems
Tender Reference Number: GEM/2025/B/6132021
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Repair and Refurbishment of Military Vehicle Systems tender aims to solicit qualified contractors for comprehensive services encompassing various essential repairs and refurbishments for military vehicles. The scope of work primarily includes but is not limited to:
- Repair of rear gate hydraulic systems
- Paint and denting works on the inner and outer body
- Repair of seating areas within vehicles
- Interior matting replacements
- Refurbishing of left and right side doors
Scope of Work and Objectives:
The objective of this tender is to ensure that military vehicles are maintained to the highest operational standards. By engaging a professional contractor, the Department of Military Affairs aims to prolong the lifespan of critical vehicles and enhance their functionality. Successful completion of these works will significantly reduce downtime and improve the overall efficiency of military operations.
Eligibility Criteria:
To qualify for this tender, bidders must meet the following eligibility requirements:
- Registered as a contractor or business entity, with relevant experience in vehicle repairs and refurbishment.
- Sole proprietorships, partnerships, and corporations are eligible to apply.
- Proven track record of successful completion of similar contracts pertaining to vehicle repair.
Technical Requirements:
Bidders are expected to demonstrate their technical proficiency by adhering to specified guidelines encompassing:
- The use of high-quality materials to ensure durability and safety.
- Compliance with standard operating procedures for maintenance and repair of hydraulic systems and vehicle interiors.
- License and certification proving the competency in carrying out automotive repairs.
Financial Requirements:
All bidders must provide details regarding their financial stability and confirm readiness to submit an Earnest Money Deposit (EMD). Details surrounding financial accountability through previous contracts must also be presented.
Document Submission Details:
Bidders are required to prepare and submit the following documents:
- Proposal Form
- Technical and Financial Bid
- Relevant certifications and business registration documents
- EMD in prescribed format
Submissions must be wholly complete and transmitted through the designated platform per the submission guidelines provided in the tender announcement.
Special Provisions:
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from these entities. Bidders from these categories may enjoy benefits such as relaxed financial criteria and additional points during the evaluation process.
Evaluation Process:
The evaluation of bids will involve:
- A thorough examination of technical proposals and past performance records.
- Financial bids to be assessed on a value-for-money basis, ensuring competitive pricing aligns with the project requirements.
Delivery Locations:
All repairs and refurbishments will take place at designated military vehicle depots as specified by the Ministry of Defence based on operational need.
Contact Information:
For inquiries, bidders can reach the Department of Military Affairs. Specific contact details can be found on the official ministry website or tender documentation for further clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with a proven track record in vehicle repairs, particularly within the military context. Bidders must demonstrate previous successes in similar projects and provide documentation that confirms their business status. Entities can include sole proprietorships, partnerships, and corporations, ensuring a diverse pool of applicants for the tender.
Bidders must submit various certificates alongside their proposal including business registration documents, tax compliance certificates, and any industry-specific licenses that demonstrate the ability to undertake the services required. Candidates should also include any certifications related to quality standards in automotive repairs, to establish their expertise and compliance with project specifications.
All required documents must be submitted digitally through the designated platform. Each submission should include a completed proposal form, along with technical and financial bids. Proper verification of document formats is crucial, and applicants must ensure they comply with all specified requirements concerning the format and structure to avoid disqualification from the evaluation process.
During the price evaluation process, proposals will be assessed based on overall cost while considering the quality and scope of services offered. Competitive pricing will be fundamental, but bids must also meet quality and technical specifications to be deemed satisfactory. Therefore, while lower prices may be appealing, they must align with the adherence to quality and operational standards required in military vehicle repairs.
Micro, Small, and Medium Enterprises (MSEs) will benefit from special provisions such as relaxed entry criteria, opportunities for enhanced evaluation scores, and support mechanisms in the bidding process. These incentives promote inclusivity and encourage capable MSEs to partake in significant government contracts, aligning with national policies and promoting local business growth.
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