Items and Services for Conduct of Fair and Sports Meet

Hiring of Tentage Service,Waste Management and Cleaning services,Digital promotions,Queue managemen

Goods
Qty:7,074

Tender Timeline

Tender Issue
June 17, 2025 at 7:25 PM

Tender Description for Items and Services for Conduct of Fair and Sports Meet

Tender Title:

Items and Services for Conduct of Fair and Sports Meet
Tender Reference Number: 19b480a4f

Issuing Authority

Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to solicit proposals from qualified vendors for the hiring of tentage services, waste management, and cleaning services, as well as digital promotions and queue management for various departments involved in conducting fairs and sports meets. The overall goal is to facilitate a well-organized and efficient event that meets the needs of all participants and attendees, ensuring high standards of service delivery.

Tender BOQ Items

27 Items
1.

Hiring of Tentage Service

As Per Specification

Qty:2500
Unit:square meter
30
2.

Waste Management and Cleaning services

As Per Specification

Qty:2500
Unit:square meter
30
3.

Digital promotions

As Per Specification

Qty:3
Unit:digital platforms
30
4.

Queue management retractable steel Barriers

As Per Specification

Qty:12
Unit:nos
30
5.

Indoor Motivational Board with stand

As Per Specification

Qty:10
Unit:nos
30
6.

Outdoor Motivational Banners with frame

As Per Specification

Qty:6
Unit:nos
30
7.

Promotional Pamphlets

As Per Specification

Qty:500
Unit:nos
30
8.

Career Pamphlets

As Per Specification

Qty:500
Unit:nos
30
9.

Refreshments

As Per Specification

Qty:600
Unit:nos
30
10.

Logistics including transportation

As Per Specification

Qty:400
Unit:nos
30
11.

Bows

As Per Specification

Qty:3
Unit:nos
30
12.

Arrows

As Per Specification

Qty:6
Unit:nos
30
13.

Target Stands and Target Faces

As Per Specification

Qty:3
Unit:nos
30
14.

Arm Guards and Finger Tabs

As Per Specification

Qty:3
Unit:nos
30
15.

Quivers

As Per Specification

Qty:3
Unit:nos
30
16.

Safety Nets and Barriers

As Per Specification

Qty:1
Unit:nos
30
17.

Scoring Sheets and Equipment Archery

As Per Specification

Qty:1
Unit:nos
30
18.

Volleyballs

As Per Specification

Qty:6
Unit:nos
30
19.

Volleyball Net and Poles

As Per Specification

Qty:1
Unit:nos
30
20.

Court Marking Tape and Boundary Lines

As Per Specification

Qty:1
Unit:nos
30
21.

Referee Stand and Scoreboard

As Per Specification

Qty:1
Unit:nos
30
22.

Whistles and Referee Equipment

As Per Specification

Qty:2
Unit:nos
30
23.

Footballs

As Per Specification

Qty:6
Unit:nos
30
24.

Goal posts and Nets football

As Per Specification

Qty:2
Unit:nos
30
25.

Field Marking Equipment

As Per Specification

Qty:1
Unit:nos
30
26.

Referee Equipment

As Per Specification

Qty:2
Unit:nos
30
27.

Substitution Boards and Scoreboards

As Per Specification

Qty:1
Unit:nos
30

General Information

Item Category
Hiring of Tentage Service , Waste Management and Cleaning services , Digital promotions , Queue management retractable steel Barriers , Indoor Motivational Board with stand , Outdoor Motivational Banners with frame , Promotional Pamphlets , Career Pamphlets , Refreshments , Logistics including transportation , Bows , Arrows , Target Stands and Target Faces , Arm Guards and Finger Tabs , Quivers , Safety Nets and Barriers , Scoring Sheets and Equipment Archery , Volleyballs , Volleyball Net and Poles , Court Marking Tape and Boundary Lines , Referee Stand and Scoreboard , Whistles and Referee Equipment , Footballs , Goal posts and Nets football , Field Marking Equipment , Referee Equipment , Substitution Boards and Scoreboards
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army

Financial Information

OEM Average Turnover
₹1.00 Lakh (s)
Minimum Turnover
₹2.00 Lakh (s)
Bid Offer Validity
30 (Days)
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Item wise evaluation/
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7911340.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

The eligibility requirements include being a registered entity and demonstrating a valid track record in similar areas. Bidders must also provide necessary certifications in their submissions, ensuring they meet all compliance criteria outlined for effective operation.

Bidders must submit essential certificates such as business registration, relevant operational licenses, and quality assurance certifications. These documents are crucial to establishing credibility, compliance with local laws, and adherence to quality standards expected in the tender submission.

The registration process involves registering as a vendor on the designated official platform. Once registered, bidders can submit their proposals electronically. They must ensure that their submissions are complete, including all required documentation in accepted formats for review.

The performance security requirements specify a financial guarantee, typically ranging from 5-10% of the bid amount. This security serves to protect the interests of the issuing authority and ensures compliance with all terms of the contract once awarded.

Submissions will be evaluated based on compliance with technical specifications, financial competitiveness, and experience. The evaluation process is structured to promote fairness and transparency, and bidders will be notified of results through official communication channels once evaluations are complete.

This comprehensive tender description and FAQ section aims to provide potential bidders with essential information and encourages participation in delivering outstanding services for fair and sports meets.

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