Procurement of IT Style Items - Department of Military Affairs

Printer cartridge for HP P1108, M202DW,Printer cartridge for HP P1606DN,Black ink printer cartridge

Goods
Qty:1,406
EMD: ₹44,000

Tender Timeline

Tender Issue
June 21, 2025 at 10:20 AM

Tender Description

Tender Title: Procurement of IT Style Items

Tender Reference Number: a9527cb9

Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

This tender aims to procure a variety of printer cartridges and toner cartridges for different printer models, ensuring high-quality printing solutions for the Department of Military Affairs. This includes specific cartridges for HP printers, Canon, Brother, Sharp, and Epson models, tailored to meet operational printing needs. The total quantity being procured is 1,406 units, encompassing both ink and toner cartridges.

Tender BOQ Items

56 Items
1.

Printer cartridge for HP P1108, M202DW

Qty:50
Unit:nos
15
2.

Printer cartridge for HP P1606DN

Qty:2
Unit:nos
15
3.

Black ink printer cartridge for HP 9130

Qty:20
Unit:nos
15
4.

Magenta ink Printer cartridge for HP 9130

Qty:20
Unit:nos
15
5.

Cyan ink Printer cartridge for HP 9130

Qty:20
Unit:nos
15
6.

Yellow ink Printer cartridge for HP 9130

Qty:20
Unit:nos
15
7.

Printer toner cartridge for Canon MF275DW

Qty:28
Unit:nos
15
8.

Printer cartridge for Konica Minolta Page pro 1590MF

Qty:6
Unit:nos
15
9.

Printer toner cartridge for Canon IR2224N

Qty:6
Unit:nos
15
10.

Printer toner cartridge for Canon 151DW, 232DW, 244DW

Qty:96
Unit:nos
15
11.

Printer cartridge for Canon MF 445DW

Qty:26
Unit:nos
15
12.

Black toner cartridge for Brother HL-L3270

Qty:6
Unit:nos
15
13.

Magenta toner cartridge for Brother HL-L3270

Qty:6
Unit:nos
15
14.

Cyan toner cartridge for Brother HL-L3270

Qty:6
Unit:nos
15
15.

Yellow toner cartridge for Brother HL-L3270

Qty:6
Unit:nos
15
16.

Printer toner cartridge for Brother MFD DCP-L5600DN

Qty:6
Unit:nos
15
17.

Black toner cartridge for Sharp MFD 10C20

Qty:18
Unit:nos
15
18.

Yellow toner cartridge for Sharp MFD 10C20

Qty:16
Unit:nos
15
19.

Cyan toner cartridge for Sharp MFD 10C20

Qty:16
Unit:nos
15
20.

Magenta toner cartridge for Sharp MFD 10C20

Qty:16
Unit:nos
15
21.

Printer toner cartridge for Sharp MFD BP-20M22T

Qty:18
Unit:nos
15
22.

Printer ink bottle for Epson M2170

Qty:112
Unit:nos
15
23.

Printer toner cartridge for Brother DCP-B7500D

Qty:18
Unit:nos
15
24.

Printer ink bottle for Epson M100, M200

Qty:30
Unit:nos
15
25.

Printer ink pouch for Epson WF-M5799

Qty:6
Unit:nos
15
26.

Black ink bottle for printer Epson L6490

Qty:34
Unit:nos
15
27.

Magenta ink bottle for printer Epson L6490

Qty:34
Unit:nos
15
28.

Cyan ink bottle for printer Epson L6490

Qty:34
Unit:nos
15
29.

Yellow ink bottle for printer Epson L6490

Qty:34
Unit:nos
15
30.

Black bottle for printer HP 750

Qty:58
Unit:nos
15
31.

Magenta ink bottle for printer HP 750

Qty:58
Unit:nos
15
32.

Cyan ink bottle for printer HP 750

Qty:58
Unit:nos
15
33.

Yellow ink bottle for printer HP 750

Qty:58
Unit:nos
15
34.

Printer toner cartridge for HP 1005,1020

Qty:24
Unit:nos
15
35.

Printer toner cartridge for Brother L2520D

Qty:4
Unit:nos
15
36.

Printer fabric ribbon for Epson dot matrix LX310

Qty:2
Unit:nos
15
37.

Printer cart ribbon for TVS dot matrix 455

Qty:2
Unit:nos
15
38.

Data Storage Disc Pkt of 5

Qty:72
Unit:nos
15
39.

Fast drying Eco-friendly paper for both side printing legal

Qty:46
Unit:nos
15
40.

Fast drying Eco-friendly paper for both side printing A4

Qty:136
Unit:nos
15
41.

USB male to female extension cable 1.5 mtr

Qty:50
Unit:nos
15
42.

HDMI Switcher 4in x 4out

Qty:2
Unit:nos
15
43.

HDMI Splitter 1 in x 4 out

Qty:4
Unit:nos
15
44.

3 Pin Power Cable for desktop computer Projector 20 Mtr

3 Pin Power Cable for desktop computer Projector 20 Mtr

Qty:4
Unit:nos
15
45.

4k HDMI Cable 20 Mtr for Display Units

Qty:6
Unit:nos
15
46.

4k HDMI Cable 15 Mtr for Display Units

Qty:4
Unit:nos
15
47.

4k HDMI Cable 5 Mtr for Display Units

Qty:4
Unit:nos
15
48.

Universal Serial Bus USB Extension Cable 10 Mtr

Qty:4
Unit:nos
15
49.

Universal Serial Bus USB Extension Cable 20 Mtr

Qty:4
Unit:nos
15
50.

Video Graphics Array 20 Mtr Cable

Qty:3
Unit:nos
15
51.

Display Port DP to HDMI converter Video Adapter

Qty:3
Unit:nos
15
52.

Video Graphics Array VGA to HDMI converter

Qty:3
Unit:nos
15
53.

Head for Epson inkjet mono printer M2170

Qty:1
Unit:nos
15
54.

Developer for sharp BP-AV20BA

Qty:1
Unit:nos
15
55.

USB Printer cable 5 mtr

Qty:5
Unit:nos
15
56.

USB port blocker

Qty:80
Unit:nos
15

General Information

Item Category
Printer cartridge for HP P1108, M202DW , Printer cartridge for HP P1606DN , Black ink printer cartridge for HP 9130 , Magenta ink Printer cartridge for HP 9130 , Cyan ink Printer cartridge for HP 9130 , Yellow ink Printer cartridge for HP 9130 , Printer toner cartridge for Canon MF275DW , Printer cartridge for Konica Minolta Page pro 1590MF , Printer toner cartridge for Canon IR2224N , Printer toner cartridge for Canon 151DW, 232DW, 244DW , Printer cartridge for Canon MF 445DW , Black toner cartridge for Brother HL-L3270 , Magenta toner cartridge for Brother HL-L3270 , Cyan toner cartridge for Brother HL-L3270 , Yellow toner cartridge for Brother HL-L3270 , Printer toner cartridge for Brother MFD DCP-L5600DN , Black toner cartridge for Sharp MFD 10C20 , Yellow toner cartridge for Sharp MFD 10C20 , Cyan toner cartridge for Sharp MFD 10C20 , Magenta toner cartridge for Sharp MFD 10C20 , Printer toner cartridge for Sharp MFD BP-20M22T , Printer ink bottle for Epson M2170 , Printer toner cartridge for Brother DCP-B7500D , Printer ink bottle for Epson M100, M200 , Printer ink pouch for Epson WF- M5799 , Black ink bottle for printer Epson L6490 , Magenta ink bottle for printer Epson L6490 , Cyan ink bottle for printer Epson L6490 , Yellow ink bottle for printer Epson L6490 , Black bottle for printer HP 750 , Magenta ink bottle for printer HP 750 , Cyan ink bottle for printer HP 750 , Yellow ink bottle for printer HP 750 , Printer toner cartridge for HP 1005,1020 , Printer toner cartridge for Brother L2520D , Printer fabric ribbon for Epson dot matrix LX310 , Printer cart ribbon for TVS dot matrix 455 , Data Storage Disc Pkt of 5 , Fast drying Eco-friendly paper for both side printing legal , Fast drying Eco-friendly paper for both side printing A4 , USB male to female extension cable 1.5 mtr , HDMI Switcher 4in x 4out , HDMI Splitter 1 in x 4 out , 3 Pin Power Cable for desktop computer Projector 20 Mtr , 4k HDMI Cable 20 Mtr for Display Units , 4k HDMI Cable 15 Mtr for Display Units , 4k HDMI Cable 5 Mtr for Display Units , Universal Serial Bus USB Extension Cable 10 Mtr , Universal Serial Bus USB Extension Cable 20 Mtr , Video Graphics Array 20 Mtr Cable , Display Port DP to HDMI converter Video Adapter , Video Graphics Array VGA to HDMI converter , Head for Epson inkjet mono printer M2170 , Developer for sharp BP-AV20BA , USB Printer cable 5 mtr , USB port blocker
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army

Financial Information

EMD Amount
₹44,000.00
OEM Average Turnover
₹80.00 Lakh (s)
Minimum Turnover
₹11.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7967333.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Additional Doc 4 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with relevant experience in supplying printer cartridges. Bidders must provide proof of compliance with local and national procurement policies, along with necessary licenses and certifications. It is essential for bidders to demonstrate their capacity to fulfill large orders while adhering to quality standards expected by the Department of Military Affairs.

For the registration process, bidders need to submit documents that include their business registration certificate, tax compliance documents, and any relevant certifications proving experience in supplying similar items. Additionally, financial documents outlining the EMD and pricing structures for the printer cartridges are required to ensure that all applicants meet the necessary standards to participate.

All printer cartridges supplied must meet manufacturer specifications, ensuring high quality. This includes genuine HP cartridges for models like the HP P1108 and others listed in the tender. Cartridges must also follow compliance requirements as per the regulatory standards set forth by local authorities, ensuring seamless functionality and reliability.

The payment terms for this tender generally require advance payment on shipment based on the agreed terms in the contract. Moreover, performance security may be required, ensuring that bidders fulfill their contractual obligations as specified in the tender documentation, and that quality standards are upheld at the time of delivery.

Micro, small, and medium enterprises (MSEs) benefit from special provisions that promote their participation in government tenders as a means to enhance local industry involvement. Benefits aligned with the ‘Make in India’ policies include relaxed compliance norms and opportunities for preferential procurement, thereby empowering smaller enterprises to compete effectively in the tender process.

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