Tender Title: Videography and Photography Services
Tender Reference Number: GEM/2025/B/5977883
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs is inviting tenders for Videography and Photography Services under the reference number GEM/2025/B/5977883. This tender encapsulates a comprehensive range of services including the documentation of various events such as Passing Out Parades (POP), Overseas Deployment Training (ODT), media briefings, interviews, and celebratory functions. The objective of this tender is to select a qualified service provider that can effectively capture high-quality visual content that resonates with military traditions and objectives.

Scope of Work and Objectives

The scope of work involves providing professional videography and photography services for a multitude of events organized by the Ministry of Defence. This includes but is not limited to:

• Coverage of Passing Out Parades
• Documenting overseas deployment training sessions
• Media briefings and interviews
• Recording success stories and celebrations

The ideal service provider will demonstrate a capacity to deliver aesthetically compelling and technically sound visual content that fulfills the specified objectives set forth by the Department of Military Affairs.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility criteria:

• Be a registered entity with a proven track record in videography and photography services
• Have the necessary certifications and licenses to operate in this sphere
• Demonstrate experience in handling similar projects for governmental or defense agencies

Technical Requirements

All proposals must include:

• A portfolio showcasing previous work in videography and photography, especially within military or governmental contexts
• A detailed description of the equipment and technology that will be used to ensure high-quality outcomes
• Compliance with industry standards pertaining to visual documentation

Financial Requirements

Bidders should provide a financial proposal illustrating the cost breakdown for the services offered, including:

• A comprehensive budget indicating all expected expenses
• Applicable taxes and fees detailed accordingly

Document Submission Details

Interested parties are required to submit their bids electronically via the designated online platform. All submissions must include:

• Completed bid documents
• Technical and financial proposals in specified formats
• Any additional certifications or documentation as outlined in the tender guidelines

Special Provisions

The Department encourages Micro, Small, and Medium Enterprises (MSEs) and startups to participate in this tender by providing specific benefits including relaxation of qualifying criteria and financial support where applicable. This aligns with the government’s initiative to foster entrepreneurship and boost local businesses.

Evaluation Process

Proposals will undergo a thorough evaluation based on the following parameters:

• Compliance with technical specifications
• Financial viability and competitiveness of the proposal
• Quality of service assurance demonstrated through submitted portfolios

Bidders will be selected based on their ability to meet or exceed the specified criteria, with a focus on delivering superior quality and value for the Ministry of Defence.

Delivery Locations

The deliverables will primarily be needed at various military establishments across the country, with flexibility required to travel as necessary for events held at multiple locations.

Contact Information

For further inquiries or clarification regarding this tender, interested bidders should refer to the contact details provided on the official tender platform. Please note that direct contact information is not disclosed here.