Department of Military Affairs Tender by Indian Army (GEM/2025/B/6034098)
Replacement of HP AC motor for Treadmills,Replacement of motor board for Treadmills,Repairing Of El
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Tender Title: Replacement and Repair Services for Fitness Equipment
Reference Number: GEM/2025/B/6034098
Issuing Authority: Department of Military Affairs, Ministry of Defence
The tender invites qualified bidders to submit proposals for the replacement and repair services required for various fitness equipment. The equipment includes, but is not limited to, Treadmills, Elliptical Cross Trainers, exercise bikes, Multi Gyms, and several other machines utilized in fitness and rehabilitation facilities.
Scope of Work and Objectives
The primary objective of this tender is to ensure the proper functioning of fitness equipment by acquiring replacement parts and performing necessary repairs. Key tasks involve but are not limited to:
- Replacement of HP AC motors for Treadmills
- Replacement of motor boards for Treadmills
- Repairing Elliptical Cross Trainers
- Replacement of cables for Multi Gyms
- Painting and fixing of fitness benches
The successful contractor will be required to manage all aspects of the service, from sourcing quality parts to executing repairs.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered entity in accordance with national industry standards.
- Demonstrate a proven track record of providing similar services.
- Have the necessary certifications to handle electronic and mechanical equipment.
Technical Requirements
Bidders are required to submit detailed technical proposals that outline their methodologies for carrying out repairs and replacements. This includes details on quality standards adhered to, compliance with relevant safety regulations, and assurance of service longevity.
Financial Requirements
Bidders must provide a full breakdown of financial bids to include the cost of replacement parts, labor, and any additional charges. Proof of financial stability may also be required such as bank statements or project-specific financial references.
Document Submission Details
All proposals must be submitted in a sealed envelope detailing the bid number (GEM/2025/B/6034098) and the title of the project. Bids should include all necessary documentation as specified in the eligibility criteria along with the technical and financial proposals.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) will receive preferential consideration in the evaluation process. Startups may also be eligible for supportive provisions under this government initiative to uplift emerging businesses.
Evaluation Process
Bids will be evaluated based on technical specifications, proposed pricing, and the overall capability to deliver quality services. The evaluation will look to the bidder's past performance and reliability as part of the decision-making process.
Delivery Locations
Services will be required at various delivery locations as shared by the Department of Military Affairs. Bidders are encouraged to mention their capacity to handle multiple locations if applicable.
Contact Information
For further clarification regarding the tender, interested parties must refer to the official channels of the Department of Military Affairs within the Ministry of Defence.
The successful completion of this tender will contribute significantly to maintaining the operational efficiency of fitness facilities utilized by military personnel, ensuring their health and wellness are prioritized.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with national regulations, proving experience in similar replacements and repairs, and having the necessary certifications to handle fitness equipment. Bidders must also demonstrate a history of delivering quality services on time and maintaining high safety standards.
Bidders need to address various technical specifications such as ensuring that the replacement parts meet industry standards for safety and durability. The compliance with local and international quality standards related to fitness equipment must be detailed in the technical proposal and the anticipated testing criteria for all services performed.
The Earnest Money Deposit (EMD) acts as a security to ensure that bidders are committed to their proposal. Typically, this will be a percentage of the total bid amount that must be submitted along with the proposal documents. The specific EMD amount will be outlined in the detailed tender documents.
All submissions must be in sealed envelopes marked accordingly with the GEM/2025/B/6034098 reference number. Bidders should ensure to include both their technical and financial proposals in the specified document formats as outlined in the tender documentation, following all the submission methods provided by the issuing authority.
Yes, the tender offers substantial benefits for MSEs including ease of access to fewer compliance requirements, financial preferences during evaluations, and targeted initiatives designed to encourage small businesses to participate in government procurement processes. Startups may also benefit from supportive measures aimed at fostering innovation and growth within the domestic market.
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