Supply of Defence Food Specifications
Cheese Spread DEFENCE FOOD SPECIFICATION No 333,Cheese Slices DEFENCE FOOD SPECIFICATION No 332,Cor
Tender Timeline
Tender Title: Supply of Defence Food Specifications
Tender Reference Number: c09430b3
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites sealed tenders for the supply of various food items that meet specific defence food specifications. The current tender encompasses multiple product categories, including Cheese Spread (DEFENCE FOOD SPECIFICATION No 333), Cheese Slices (DEFENCE FOOD SPECIFICATION No 332), Cornflakes (DEFENCE FOOD SPECIFICATION No 505), Cornflour (DEFENCE FOOD SPECIFICATION No 504), Pickle (DEFENCE FOOD SPECIFICATION No 522), Custard Powder (DEFENCE FOOD SPECIFICATION No 506), Match Box (BIS Specification No IS 2653 1980), Sago (DEFENCE FOOD SPECIFICATION No 523), Tomato Sauce (DEFENCE FOOD SPECIFICATION No 370), and Jelly.
Scope of Work and Objectives
The primary objective of this tender is to procure food items that adhere strictly to the designated defence specifications. The successful bidder will need to ensure that these products are delivered in accordance with the quality and quantity outlined in this tender.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity under relevant regulatory authorities.
- Proven experience in supplying food products, particularly those specified.
- Must submit necessary certifications confirming compliance with ISO and food safety standards.
Technical Requirements
Bidders are required to comply with stringent technical specifications pertaining to food production, which include:
- All products must be produced and packaged in accordance with DEFENCE FOOD SPECIFICATIONS.
- Adherence to safety and quality standards as designated by the Bureau of Indian Standards (BIS).
Financial Requirements
Bidders will be reviewed based on their financial stability. Required documents may include:
- Recent Financial Statements
- Bank Statements
- Proof of prior successful contracts similar to this tender.
Document Submission Details
All tender submissions must be submitted in digital formats acceptable under the tender guidelines. Specific document types will include:
- Technical Bid
- Financial Bid
- Compliance Certificates (scanned copies)
Special Provisions
The tender includes provisions for benefits to Micro, Small, and Medium Enterprises (MSEs) as well as start-ups. These provisions aim to promote local entrepreneurship and innovation in the supply chain.
Evaluation Process
Tenders will undergo a thorough evaluation process based on compliance to technical specifications, financial viability, and delivery capability. The evaluation will have qualitative and quantitative scoring mechanisms.
Delivery Locations
Successful bidders will be required to deliver the food items to specified locations determined by the Department of Military Affairs. The delivery schedule will be outlined upon the award of the contract.
Contact Information
While specific contact details are not provided in this tender, bidders are encouraged to seek clarification on the issued tender through recognized channels associated with the Department of Military Affairs.
Tender BOQ Items
10 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant regulatory authorities, having proven experience in supplying food products, and submitting necessary certifications confirming compliance with ISO and food safety standards. Bidders must also demonstrate prior success in contracts similar to this tender, establishing their capability to meet the specifications.
Successful bidders must provide various required certificates, including those affirming adherence to quality standards designated by the Bureau of Indian Standards (BIS), and compliance with DEFENCE FOOD SPECIFICATIONS. Additionally, ISO certifications related to food safety and processing may also be required to validate the readiness and quality of the products proposed.
The registration process typically involves submitting an application along with relevant documents that validate the bidder’s eligibility and compliance with the specified technical and financial requirements. Interested bidders can check the official platform for registration guidelines and follow any further instructions provided for the submission of their tender documents.
Payment terms generally require successful bidders to specify terms that are consistent with industry standards, often requiring an Earnest Money Deposit (EMD) as a part of the bid submission. Following completion of contract obligations, payments are usually processed in agreed installments, contingent upon the delivery and acceptance of the products by the Department of Military Affairs.
Yes, this tender recognizes and includes provisions that benefit Micro, Small, and Medium Enterprises (MSEs). These benefits may include reservation of certain quotas for MSEs, streamlined documentation requirements, and additional scoring in the evaluation process to encourage broader participation and innovation within this sector.
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