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Tender Title: Journals and Books
Tender Reference Number: GEM/2025/B/5985862
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure a comprehensive selection of journals and books that align with contemporary military education and strategic studies. The focus will be to enhance the knowledge base for personnel within the Ministry of Defence and associated military institutions. The scope encompasses acquiring various titles that cover crucial themes such as military strategy, technology, history, leadership, and the socio-economic implications of warfare. A total quantity of 41 items is required, encompassing an extensive range of topics that contribute to a modern understanding of military operations and strategy.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements which include being a registered entity under the applicable laws, having a proven track record in supplying academic or military publications, and compliance with local procurement standards. Bidder credentials will be evaluated to ensure they possess the necessary experience and resources to fulfill the contract requirements effectively.
Technical Requirements
Bidders are expected to provide detailed specifications for each offered item. This includes valid ISBN numbers, publication dates, and the publisher's information. Additionally, all publications must be in new condition and meet the quality standards set forth by the Ministry of Defence, ensuring that all materials provided are credible, relevant, and of high academic quality. Compliance with relevant intellectual property laws and standards for educational material is also a must.
Financial Requirements
Bidders must submit a financial proposal outlining pricing for each item, including applicable taxes and shipping costs. It is critical to provide competitive pricing while ensuring the quality of the publications. Bidders should also be prepared to submit a Performance Security to guarantee the fulfillment of the contract terms.
Document Submission Details
All bids must be submitted electronically through the specified procurement platform, following the submission guidelines provided in the tender document. Required documents include a filled tender form, eligibility documentation, and the financial proposal. All submissions should be in PDF format to maintain document integrity.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are particularly encouraged to participate in this tender. There are provisions available that promote local sourcing and support the growth of startups under the 'Make in India' initiative. Bidders qualifying as MSEs can receive advantages such as higher price preferences and potential waivers on performance security requirements.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria focusing on pricing, compliance to technical specifications, and overall proposal quality. Bids will be scrutinized to ensure they meet the ministry requirements, and a comprehensive assessment will gauge both the financial and technical aspects thoroughly. The successful bidder will be notified via official communication channels.
Delivery Locations
Delivery of the publications will be required at designated military institutions as specified in the finalized contract agreement. Additional logistics details will be provided to the winning bidder, ensuring prompt and efficient distribution of all supplied materials.
Contact Information
For any queries related to this tender, interested parties can reach out through the official channels provided in the bid document for clarification and assistance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Frequently Asked Questions
The eligibility requirements include being a registered entity with valid documentation and proof of experience in supplying related publications, specifically in the field of military education. Bidders must comply with local laws and be able to provide evidence of previous engagements in similar contracts. Additional documentation might be required to establish a track record in delivering quality educational material that meets the standards of the Ministry of Defence.
Bidders must provide relevant certificates that demonstrate their compliance with applicable industry regulations and quality standards. These may include, but are not limited to, ISO certifications, proof of registration, and certificates of good standing. Documentation to illustrate previous experience with military or academic publications will bolster the submission.
All submissions for the tender must be made electronically, and the only accepted document format is PDF. This ensures uniformity and integrity in the handling of bids. Bidders are advised to follow the specific submission guidelines provided in the tender document to ensure compliance and avoid disqualification.
The Earnest Money Deposit (EMD) is a prerequisite for participating in the tender process. Bidders must submit the EMD as part of their proposal and adhere to the specified amount mentioned in the tender document. It serves as a security measure to ensure that the bidders are committed to the bidding process and will honor their submissions upon being selected.
The tender has special provisions in place that facilitate benefits for MSEs such as price preferences, reduced EMD amounts, and a favorable evaluation process. Supporting MSEs aligns with government initiatives like ‘Make in India,’ promoting local manufacturing and enhancing the growth potential of smaller enterprises in the competitive procurement landscape.
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