Procurement of Misc stationery items

SCALE PLASTIC 30 CMS,CORRECTION FLUID,PIN CUSHION OR PIN CONTAINER,SKETCH PEN,DECORATING RIBBON IN

Goods
Qty:9,415

Tender Timeline

Tender Issue
May 27, 2025 at 4:47 PM

Tender Title: Procurement of Misc stationery items
Reference Number: af144d5b
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to procure a comprehensive range of miscellaneous stationery items to support various operational needs. The items required include, but are not limited to, scale plastic rulers (30 cms), correction fluid, pin cushions or pin containers, sketch pens, decorating ribbons in all colors, and various types of pens and paper products. The total quantity requested for procurement amounts to 9415 units across different categories, all of which are essential for the functional and administrative tasks within the defense sector.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet specific eligibility requirements. These include being a legally registered business entity, having prior experience in supplying similar products, and compliance with relevant quality and safety standards. Participants are also encouraged to demonstrate their capability to meet the specified quantity and a timeline for delivery.

Technical Requirements

Bidders must provide detailed specifications, ensuring that all technical requirements of the stationery items comply with the standards set forth by the issuing authority. This entails confirming the materials used in manufacturing the products, adherence to safety protocols, and any other performance metrics that apply to stationery items within a defense context.

Financial Requirements

Bidders are required to submit financial proposals that reflect competitive pricing for the total quantity specified. The cost must be broken down by item where possible, and all proposals should adhere to the pricing structure outlined in the tender document.

Document Submission Details

All bids must be submitted electronically through the specified platform. Complete documentation as per the tender requirements is necessary for successful bid submission. This includes technical specifications, financial offers, and any additional compliance documents.

Special Provisions

The tender includes provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these categories are encouraged to participate and will be provided additional considerations during the evaluation process.

Evaluation Process

The evaluation of bids will focus on both financial and technical aspects. Bids will be assessed based on their adherence to the specifications, competitive pricing structures, and the proven ability of bidders to deliver quality products timely.

Delivery Locations

The delivery of stationery items will be directed to designated locations specified by the Department of Military Affairs. Bidders should be prepared to cover logistics and transport costs in their financial proposals.

Contact Information

For any queries related to the tender, participants must refer to the official communication channels associated with the Department of Military Affairs. Kindly note that all communications must be formal, and inquiries are encouraged to be made in writing.

Important Notes

Bidders should be aware of their responsibility for delivering high-quality products and ensuring a smooth transaction process, from bid submission to final delivery. The competition is open to all eligible bidders, and a focus on sustainability and local content will be appreciated in proposals.

Tender BOQ Items

54 Items
1.

SCALE PLASTIC 30 CMS

SCALE PLASTIC

Qty:100
Unit:nos
15
2.

CORRECTION FLUID

Qty:100
Unit:nos
15
3.

PIN CUSHION OR PIN CONTAINER

Qty:10
Unit:pkt
15
4.

SKETCH PEN

Qty:20
Unit:pkt
15
5.

DECORATING RIBBON IN ALL COLOUR

Qty:50
Unit:roll
15
6.

CD MARKER

Qty:100
Unit:nos
15
7.

BALL PEN ORDINARY

Qty:1000
Unit:nos
15
8.

MICRO TIP PEN V5

Qty:50
Unit:nos
15
9.

MICRO TIP PEN V7

Qty:50
Unit:nos
15
10.

PILOT PEN

Qty:50
Unit:nos
15
11.

SCISSOR ORDINARY

Qty:50
Unit:nos
15
12.

POST IT PAD

Qty:100
Unit:nos
15
13.

ENVELOPE WHITE

Qty:2000
Unit:nos
15
14.

ENVELOPE CLOTH A3 SIZE

Qty:500
Unit:nos
15
15.

ENVELOPE CLOTH A4 SIZE

Qty:1000
Unit:nos
15
16.

ENVELOPE BROWN POST CARD

Qty:2000
Unit:nos
15
17.

STAPLER MACHINE NO 10 SMALL

Qty:50
Unit:nos
15
18.

STAPLER PIN SMALL

Qty:100
Unit:pkt
15
19.

ERASER NON DUST

Qty:100
Unit:nos
15
20.

SHARPENER

Qty:100
Unit:nos
15
21.

GUM TUBE

Qty:30
Unit:nos
15
22.

PAPER CARBON ASSORTED

Qty:10
Unit:pkt
15
23.

SINGLE PUNCH

Qty:20
Unit:nos
15
24.

DOUBLE PUNCH

Qty:20
Unit:nos
15
25.

PENCIL DRAWING

Qty:500
Unit:nos
15
26.

FILE TAG LARGE

Qty:10
Unit:bdl
15
27.

FILE TAG SMALL

Qty:30
Unit:pkt
15
28.

SHORT HAND NOTE BOOK

Qty:40
Unit:nos
15
29.

CELLO TAPE HALF INCH

Qty:50
Unit:nos
15
30.

HIGHLIGHTER PEN

Qty:50
Unit:nos
15
31.

SIGNATURE FOLDER

Qty:50
Unit:nos
15
32.

WHITE BOARD MARKER

Qty:50
Unit:nos
15
33.

GLUE STICK

Qty:40
Unit:nos
15
34.

FEVICOL TUBE

Qty:20
Unit:nos
15
35.

UNIBALL PEN

Qty:20
Unit:nos
15
36.

CELLO TAPE 1 INCH

Qty:50
Unit:nos
15
37.

CELLO TAPE BROWN TWO INCH

Qty:40
Unit:nos
15
38.

EXECUTIVE MAIL FOLDER

Qty:10
Unit:nos
15
39.

PLASTIC SHEET TRANSPARENT

Qty:20
Unit:kgs
15
40.

3 COLOUR SIGNATURE FLAP

Qty:40
Unit:nos
15
41.

RING FOLDER

Qty:20
Unit:nos
15
42.

STAPLER MACHINE HD45 BIG

Qty:20
Unit:nos
15
43.

STAPLER PIN BIG

Qty:50
Unit:pkt
15
44.

L FOLDER

Qty:500
Unit:nos
15
45.

PHOTO PAPER

Qty:10
Unit:pkt
15
46.

LAMINATION SHEET A4 SIZE

Qty:10
Unit:pkt
15
47.

SCRIBBLING PAD

Qty:20
Unit:pad
15
48.

RUBBER BAND

Qty:5
Unit:kgs
15
49.

BROWN SHEET

Qty:50
Unit:nos
15
50.

TAPE DISPENSER HD

Qty:5
Unit:nos
15
51.

WHITE BOARD DUSTER MAGNETIC

Qty:20
Unit:nos
15
52.

HEAVY DUTY STAPLER

Qty:5
Unit:nos
15
53.

CORRECTION TAPE

Qty:20
Unit:nos
15
54.

PAPER CUTTER

Qty:50
Unit:nos
15

General Information

Item Category
SCALE PLASTIC 30 CMS , CORRECTION FLUID , PIN CUSHION OR PIN CONTAINER , SKETCH PEN , DECORATING RIBBON IN ALL COLOUR , CD MARKER , BALL PEN ORDINARY , MICRO TIP PEN V5 , MICRO TIP PEN V7 , PILOT PEN , SCISSOR ORDINARY , POST IT PAD , ENVELOPE WHITE , ENVELOPE CLOTH A3 SIZE , ENVELOPE CLOTH A4 SIZE , ENVELOPE BROWN POST CARD , STAPLER MACHINE NO 10 SMALL , STAPLER PIN SMALL , ERASER NON DUST , SHARPENER , GUM TUBE , PAPER CARBON ASSORTED , SINGLE PUNCH , DOUBLE PUNCH , PENCIL DRAWING , FILE TAG LARGE , FILE TAG SMALL , SHORT HAND NOTE BOOK , CELLO TAPE HALF INCH , HIGHLIGHTER PEN , SIGNATURE FOLDER , WHITE BOARD MARKER , GLUE STICK , FEVICOL TUBE , UNIBALL PEN , CELLO TAPE 1 INCH , CELLO TAPE BROWN TWO INCH , EXECUTIVE MAIL FOLDER , PLASTIC SHEET TRANSPARENT , 3 COLOUR SIGNATURE FLAP , RING FOLDER , STAPLER MACHINE HD45 BIG , STAPLER PIN BIG , L FOLDER , PHOTO PAPER , LAMINATION SHEET A4 SIZE , SCRIBBLING PAD , RUBBER BAND , BROWN SHEET , TAPE DISPENSER HD , WHITE BOARD DUSTER MAGNETIC , HEAVY DUTY STAPLER , CORRECTION TAPE , PAPER CUTTER
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Navy

Financial Information

OEM Average Turnover
₹1.00 Lakh (s)
Minimum Turnover
₹1.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7875426.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity that is legally authorized to supply and manufacture stationery items. Interested bidders must demonstrate relevant experience in similar contracts and ensure compliance with all applicable quality standards. It is essential that all prospective participants provide proof of their operational capabilities and conform to the guidance set forth in the tender documentation.

Yes, bidders must provide required certificates that demonstrate compliance with safety and quality standards as per regulatory norms. These may include certificates of registration, quality assurance certifications (like ISO), and any industry-specific accreditations that validate the bidder’s capability to produce the requested stationery items.

The registration process involves creating an account on the specified e-tendering platform and ensuring that all required documentation is uploaded correctly. Prospective bidders should carefully read the instructions detailed in the tender documentation to ensure they meet all criteria before submitting their bids.

Bid submissions must be made using the specified formats provided in the tender guidelines. Historically, accepted document formats often include PDF and Word documents, along with any other electronic forms as indicated by the issuing authority. It is critical to adhere to these specifications to avoid disqualification.

MSEs participating in this tender can benefit from special considerations during evaluations and preferential pricing structures. These provisions are established to support smaller businesses, encouraging their participation and boosting local economic growth, in line with national policy objectives. Compliance with ‘Make in India’ initiatives will enhance acceptance during the evaluation phase.

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