GEM/2025/B/6302031 - Department of Military Affairs
Black Pepper kali mirch,Chuk De 200 gm Chilli Powder,Unbranded 1 Kg Coriander,KVR Spices 1 Kg Cinna
Tender Timeline
Tender Title:
bc45c7d2 – Supply of Spices
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The objective of this tender is to solicit bids for the supply of various spices, which include Black Pepper kali mirch, Chuk De 200 gm Chilli Powder, Unbranded 1 Kg Coriander, and other specified spices. The total quantity required under this tender is 525 units, distributed across a diverse range of spice products. The spices must meet the quality and safety standards suitable for military procurement, ensuring they are fit for use in food preparation.
Eligibility Criteria:
Eligible bidders must be registered entities capable of demonstrating the capacity to supply the specified spices. This includes but is not limited to suppliers with a proven track record in food procurement and supply, particularly for the defence sector. Additionally, bidders should comply with any relevant food safety regulations.
Technical Requirements:
Bidders must ensure that the products meet the specified quality standards, including acceptable level thresholds for hygiene and safety in food products. All spices must be supplied in compliance with industry standards and packaged appropriately to maintain quality during transportation and storage.
Financial Requirements:
Financial proposals should be transparent, indicating unit prices for each product along with total cost calculations for the required quantity. Bidders should also provide evidence of their financial stability and ability to handle the allocated budget for the tender.
Document Submission Details:
All bids must be submitted through the official portal. The submission should include the technical bid, financial bid, and any required certificates proving compliance with eligibility criteria. Bids must be formatted according to the guidelines provided by the Department of Military Affairs.
Special Provisions:
Benefits are provided for Micro, Small and Medium Enterprises (MSEs), as well as startups, in line with government policies aimed at boosting local businesses. Preference may be given to those who comply with 'Make in India' initiatives and local content requirements.
Evaluation Process:
Bids will be evaluated based on a combination of technical qualifications and financial proposals. The evaluation criteria will take into account product quality, supplier reliability, and price competitiveness. A detailed scoring mechanism will be employed to ensure a fair assessment of all submissions.
Delivery Locations:
Successful bidders will be instructed on delivery locations upon award notification, primarily within the jurisdiction of the Department of Military Affairs.
Contact Information:
For questions related to the tender, prospective bidders may refer to the official communication channels provided on the government procurement portal for more details. Specific contacts are not disclosed in this tender documentation.
The focus on supply of spices reflects the ongoing demand within the defence sector for quality food ingredients, emphasizing the importance of competitive pricing and compliance with high standards of quality.
Tender BOQ Items
12 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the required spices. Bidders must have experience in food procurement, especially for the defence sector, and demonstrate compliance with local food safety regulations. Financial stability and the ability to deliver the specified products on time are also crucial.
Bidders must present certificates that prove compliance with food safety standards and any other relevant industry certifications. This may include quality control certifications, FDA approvals, and hygiene compliance documents to ensure that all supplied spices are safe for consumption.
Prospective bidders must register through the official government procurement portal. The registration process generally involves creating an account, submitting business details, and providing necessary documentation to verify eligibility under the criteria outlined by the Department of Military Affairs.
All required documents must be submitted in PDF or DOCX formats unless explicitly stated otherwise in the tender document. It is essential that all submissions are clear, legible, and formatted correctly to avoid disqualifications during the evaluation process.
The performance security requirement ensures that the supplier will fulfill their contractual obligations. Typically, a percentage of the total bid amount must be submitted as a performance bond, which may be required to be valid for the duration of the contract based on the terms defined in the tender document.
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