Tender Title: Supply of IT Equipment
Tender Reference Number: 7e7f5aa0

Issuing Authority/Department: Ministry of Defence, Department of Military Affairs

Overview

The supply of IT equipment tender under reference number 7e7f5aa0 invites qualified suppliers to submit bids for the acquisition of crucial technology components. This tender seeks to procure various items including TAFLON HP 1020, Pressure Roller, 1TB Hard Disk, Adopter, Maintenance Box for Epson, and components such as HP 319 Printer Encoder Strip, DDR4 RAM 4GB, Keyboard and Mouse, Motherboard H610, Processor i5 12th Gen, Graphic Card 4GB, and DVD Writer. The primary objective is to enhance the technological capabilities within the Ministry of Defence through the procurement of reliable and effective IT solutions.

Scope of Work and Objectives

The scope of work involves:

• Supplying and delivering specified IT equipment to be utilized within governmental operations.
• Ensuring all items meet industry standards for quality and performance.
• Provisioning of items in a manner that aligns with the operational needs and technical specifications outlined in the tender documentation.

The overarching goal is to support departmental functions through well-equipped IT solutions that ensure operational effectiveness and efficiency.

Eligibility Criteria

Eligible bidders must:

• Be a registered entity with appropriate licenses to operate in the field of IT supply.
• Demonstrate previous experience in supplying similar equipment to governmental or large private sector organizations.
• Provide testimonials or references from prior clients that validate their operational capabilities.

Technical Requirements

Bidders must meet the following technical requirements:

• Products offered must adhere to predefined specifications as detailed in the tender documentation.
• All equipment must be new and manufactured within a valid warranty period.
• Compliance with quality standards acceptable to the Ministry of Defence is mandatory.

Financial Requirements

Bidders are required to:

• Submit a detailed financial proposal as per the tender guidelines.
• Provide proof of financial stability and capability to execute the order.
• Include an Earnest Money Deposit (EMD) as specified in the tender instructions.

Document Submission Details

All proposals must be submitted electronically through the designated e-procurement portal. Documents that must accompany submitted bids include:

• Updated company registration documents.
• Technical specifications of the offered products.
• Financial bid break-up detailing pricing for each item.

Special Provisions

This tender may provide certain benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in governmental procurements. Suppliers claiming MSE status must provide necessary documentation to avail of benefits during the evaluation process.

Evaluation Process

Proposals will be assessed based on:

• Compliance with technical specifications.
• Financial viability and structure of quoted prices.
• Past performance and reliability of the bidding entity.

The evaluation panel will follow clear criteria defined in the tender to ensure transparency and fairness in the selection process.

Delivery Locations

All IT equipment must be delivered to specified locations within the jurisdiction of the Ministry of Defence. Successful bidders will receive detailed instructions regarding delivery logistics once contracts are awarded.

Contact Information

For queries related to this tender, please consult the official procurement portal, as direct contact details are not specified.