Tender Title: Split AC 1 Point 5 Ton and Associated Equipment
Reference Number: 12cfc845a
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of a range of essential equipment which includes Split AC 1 Point 5 Ton, TV 43 Inch, Food Warming Mat, Carpet 5 x 2, and White Napkin Cloth. This tender aims to equip military facilities with necessary amenities, ensuring a comfortable environment for military personnel.
Scope of Work and Objectives
The primary objective of this tender is to obtain high-quality equipment that adheres to specified technical standards. The successful bidder will be responsible for the supply of 109 units of these items, directly contributing to the comfort and operational efficiency of military facilities. The scope covers all aspects from procurement to delivery, ensuring seamless integration into existing setups.
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- Registration as a business entity.
- Proven experience in supplying similar equipment.
- Compliance with local procurement regulations.
- Possession of requisite licenses and certifications.
Technical Requirements
The technical specifications for each equipment item are as follows:
- Split AC 1 Point 5 Ton: Energy efficient, designed for optimal cooling in medium-sized rooms.
- TV 43 Inch: High-definition display with compatibility for military training content.
- Food Warming Mat: Designed to maintain food temperature efficiently.
- Carpet 5 x 2: Durable and easy to maintain, suitable for military use.
- White Napkin Cloth: High-quality material that meets hygiene standards.
Financial Requirements
Bidders must submit a financial bid detailing pricing for each item. The prices should reflect competitive and fair market rates aligned with the quality of specifications provided. Bids exceeding the budget cap set by the Department will be disqualified.
Document Submission Details
All proposals must be submitted electronically through the designated online portal. Bidders are required to provide relevant documents including:
- Company registration certificate.
- Technical proposals.
- Financial quotations.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers beneficial provisions for startups to foster innovation in military procurement processes. Bidders that qualify under these classifications may have preferential consideration during the evaluation process.
Evaluation Process
The evaluation of bids will be conducted based on a predefined set of criteria including:
- Adherence to technical specifications.
- Price competitiveness.
- Delivery timelines.
Submissions will be assessed on both technical merits and financial bids, ensuring the best value is obtained.
Delivery Locations
Successful bidders will be responsible for delivering the equipment to specified military locations as outlined during the contract finalization stage.
Contact Information
For further inquiries, interested parties are encouraged to connect with the Department of Military Affairs. Ensure that inquiries are focused and relevant to the tender for effective communication.
The successful fulfillment of this tender will significantly enhance the resource capability of military facilities. All interested vendors are urged to prepare their documents carefully and submit them within the stipulated timelines to participate in this rewarding opportunity.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, having a proven track record in supplying similar equipment, and compliance with local and national procurement regulations. Additionally, bidders must possess all relevant licenses and certifications necessary for the goods being supplied.
The technical specifications for the Split AC 1 Point 5 Ton include energy efficiency ratings, cooling capacity adequate for medium spaces, and compatibility with local electrical systems. Bidders must provide detailed specifications that meet or exceed these requirements as part of their technical submissions.
Bidders are required to submit all documents electronically through the designated online portal. This includes company registration, technical proposals, and financial quotations. Ensuring all documents are in the accepted formats is crucial for compliance and successful participation.
Yes, the tender includes special provisions that promote the participation of MSEs, providing them with opportunities for easier access to bid for projects. This encourages local businesses and startups to engage in government contracts, aligning with national policies for economic growth.
Payment terms will be outlined in the final contract, typically including milestones based on delivery and acceptance of goods. It is critical that bidders review these terms thoroughly as part of the bidding process to ensure financial viability and clarity in transactions.
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