Department of Military Affairs Tender by Indian Army (e56a9ace)

H2 8305-000078,K3 7220-000012,J1 7520-000065,H1C 8110-000017,K3 7210-000027,H4 8135-000095

Goods
Qty:5,957
EMD: ₹48,701

Tender Timeline

Tender Issue
May 22, 2025 at 10:42 AM

Tender Description:

Tender Title: ORD STORE

Reference Number: e56a9ace
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The objective of this tender is to solicit bids for the supply of various ordnance items listed in the provided Bill of Quantities (BOQ). The total quantity for procurement is 5,957 units, which encompasses a range of military equipment and supplies identified under different codes including H2 8305-000078, K3 7220-000012, J1 7520-000065, H1C 8110-000017, K3 7210-000027, and H4 8135-000095. The successful bidder will be responsible for ensuring that all items meet the specified technical and quality standards established by the Department of Military Affairs.

Eligibility Criteria

Eligibility for participation in this tender is open to all registered entities that can demonstrate their ability to supply the items as described in the tender documentation. Bidders must possess relevant certifications as dictated by the Ministry of Defence and be compliant with all necessary regulations and standards.

Technical Requirements

Bidders must adhere to specific technical requirements, including, but not limited to, compliance with quality control measures and meeting performance standards established by the Ministry of Defence. Each item must conform to technical specifications stated in the BOQ, ensuring functionality and durability in military applications.

Financial Requirements

Bidders must provide a detailed financial breakdown not exceeding budget limits specified for each item in the BOQ. Additionally, a proposal may require an Earnest Money Deposit (EMD) as stipulated in the tender documents, which serves as a security for bid submission.

Document Submission Details

All proposals must be submitted electronically through the designated portal. Bidders are required to include all necessary documentation, including proof of eligibility, financial statements, and technical certifications. The format for submission should adhere to standards allowed by the issuing authority, particularly for electronic formats.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing incentives and simplified eligibility criteria. Startups may also benefit under provisions to promote local sourcing, adhering to the 'Make in India' initiative.

Evaluation Process

Submissions will be thoroughly evaluated based on criteria set out in the tender documents, which may include technical capability, past performance, and financial proposals. A clear scoring mechanism will be applied to ensure fair selection. The best-qualified bid will be awarded the contract following detailed reference checks and validation.

Delivery Locations

The delivery locations for the items described in the BOQ will be designated by the Department of Military Affairs. Bidders must confirm their ability to deliver goods to the specified sites within the agreed timelines outlined in the contract.

Contact Information

For further queries, bidders may contact the Department of Military Affairs through the communication channels provided within the tender documentation.

Tender BOQ Items

6 Items
1.

H2 8305-000078

H2 8305-000078 LEATHER CLOTH BLACK

Qty:3080
Unit:mtr
60
2.

K3 7220-000012

K3 7220-000012 MAT DOOR 910 X 550 MM

Qty:592
Unit:nos
60
3.

J1 7520-000065

J1 7520-000065 BOXES STATIONERY FIELD

Qty:139
Unit:nos
60
4.

H1C 8110-000017

H1C 8110-000017 CAN SCREW CAP RECTANGULAR 5 LITRES

Qty:221
Unit:nos
60
5.

K3 7210-000027

K3 7210-000027 COVER PILLOW

Qty:1718
Unit:nos
60
6.

H4 8135-000095

H4 8135-000095 PAPER WRAPPING WATER PROOF PLAIN 841 MM

Qty:207
Unit:rol
60

General Information

Item Category
H2 8305-000078 , K3 7220-000012 , J1 7520-000065 , H1C 8110-000017 , K3 7210-000027 , H4 8135-000095
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army

Financial Information

EMD Amount
₹48,701.00
OEM Average Turnover
₹12.00 Lakh (s)
Minimum Turnover
₹12.00 Lakh (s)
Bid Offer Validity
90 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7851090.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

The eligibility requirements for participants in this tender mandate that bidders must be registered entities capable of supplying the specified items. Furthermore, compliance with regulatory frameworks and technological competencies as deemed by the Ministry of Defence are essential. Bidders must also furnish relevant certificates that validate their operational capacities and previous experience in similar procurements.

Bidders are required to comply with defined technical specifications that ensure the quality and performance of the items. This includes adherence to international quality standards applicable in military applications, as stipulated by the Department of Military Affairs. The technical documents provided in the BOQ should be thoroughly reviewed, as strict testing and compliance criteria will be in effect during the evaluation process.

The payment terms will typically depend on the delivery schedules and successful adherence to performance metrics stipulated in the contract. An Earnest Money Deposit (EMD) will be required at the time of bid submission and will act as a security against bid withdrawal. Details on the exact amount and payment method will be outlined in the tender documents.

All documents must be submitted electronically via the designated tender portal. Bidders should ensure that all required attachments, including technical and financial documents, are formatted correctly and submitted in acceptable file formats as mentioned in the tender guidelines.

Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs), which include preferential treatment in the evaluation process. Startups may also access advantages aimed at fostering innovation and local sourcing in compliance with the ‘Make in India’ policies. Interested bidders should reference the details in the tender documentation for specific provisions and incentives.

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