Department of Military Affairs Tender by Indian Army (GEM/2025/B/6114955)
Biometric Device Machine,L-U Bracket,Exit Switch,EM Lock,2 Amp Power Adopter,Frosted Toughened Glas
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Tender Title: Multi Biometric Device Access Control System
Reference Number: GEM/2025/B/6114955
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Multi Biometric Device Access Control System tender involves providing a variety of biometric technology components including, but not limited to, Biometric Device Machines, L-U Brackets, Exit Switches, EM Locks, and 2 Amp Power Adapters. Additionally, the scope includes the procurement of Frosted Toughened Glass Doors with Aluminum Frames and a surveillance setup. This tender is aimed at enhancing security systems and access control technologies for governmental facilities.
Scope of Work and Objectives
The primary objective of this tender is to acquire a reliable and modern access control system that utilizes biometric technology for secure and efficient entry management. The system should support integration with existing security systems and provide improved access for personnel. Bidders must demonstrate a capability in delivering high-quality biometric devices and related equipment that meets specified technical requirements.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities capable of supplying the specified equipment. Preferred qualifications include experience in similar projects and successful track records with government contracts. Additionally, bidders may need to demonstrate financial stability and technical competence relevant to biometric technology.
Technical Requirements
Bidders must provide equipment that complies with specified technical standards. The biometric devices should support multiple biometric modalities and integrate seamlessly with existing security infrastructure. Manufacturers should provide documentation of performance and compliance with international quality standards.
Financial Requirements
It is essential for bidders to furnish detailed quotations for all listed items within the tender document. The proposal should include unit pricing, bulk pricing options, and any applicable taxes or additional charges. Bidders are also required to provide transparent pricing that adheres to procurement policies.
Document Submission Details
All bids must be submitted electronically via the designated procurement portal. Necessary documentation includes company registration, compliance certificates, and technical specifications. Bidders should ensure that all required documents are complete and submitted by the date specified in the tender notice.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups under the government’s initiatives to promote local industry. These entities might receive certain advantages during the evaluation process, such as relaxed eligibility criteria and preferential pricing evaluations.
Evaluation Process
The evaluation of bids will be conducted based on criteria outlined in the tender documents, which include technical capability, pricing proposals, delivery timelines, and historical performance on similar contracts. The authority reserves the right to negotiate with selected bidders to optimize commercial terms.
Delivery Locations
Suppliers may be required to provide delivery to various locations as specified by the Department of Military Affairs. Delivery schedules must align with the project timelines laid out in the tender documents. It is imperative that the equipment is delivered in pristine condition and as per agreed specifications.
Contact Information
For any clarity or inquiries concerning the tender process, bidders may reach out via the designated communication channels provided in the tender portal. It is advisable to communicate through official channels to ensure a record is maintained.
This tender serves as an essential step in enhancing the operational capabilities of security controls through advanced biometric technologies. Bidders are encouraged to present innovative solutions that not only meet technical requirements but also demonstrate commitment to quality and compliance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements for participating in the Multi Biometric Device Access Control System tender necessitate that bidders are registered entities. They must showcase a proven track record in supply and installation of similar biometric technology solutions. Additionally, financial stability and technical expertise relevant to the manufacture and distribution of biometric devices are vital for meeting selection criteria. Companies will also need to comply with any local regulations pertaining to procurement, especially those related to government contracts.
Bidders must provide essential certificates such as a valid company registration certificate, tax compliance documents, and industry-specific compliance certifications associated with biometric technology. Certification through recognized quality assurance standards is also crucial, ensuring that the products submitted will meet the necessary quality standards of effective access control systems.
The technical specifications for the biometric access control devices include multi-modal biometric capabilities, such as fingerprint and facial recognition, along with compatibility with existing surveillance systems. Devices must be designed to operate under varying environmental conditions and should include features for data security and integration flexibility. Comprehensive documentation detailing performance metrics and compliance with international quality standards will be necessary.
The Earnest Money Deposit (EMD), as part of the tender submission, acts as a security to ensure that bidders remain committed to their proposals. The specific amount for the EMD can be confirmed within the tender documents, and it is generally required to be paid prior to the bid submission. This deposit will be released to unsuccessful bidders after the completion of the evaluation process.
Participation by Micro, Small, and Medium Enterprises (MSEs) and startups comes with several benefits designed to encourage local entrepreneurship. These may include preferential evaluation criteria, potential financial incentives, and eased qualification requirements. Additionally, participating in government tenders helps MSEs strengthen their portfolios and gain valuable experience in large-scale projects while promoting compliance with ‘Make in India’ policies.
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