Tender Title: Supply of Brass Decorative Items
Tender Reference Number: GEM/2025/B/6122312
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites qualified bidders to participate in the tender for the supply of high-quality brass decorative items, which include a variety of products such as Brass Looking Mirror Stand (2Ft x 4Ft), Brass Flower Pot, Brass Quarter Guard Duty Board, Visitor Book, Brass Quarter Guard Bell Stand, Tent Cooler Plastic, and Troop Flag (2Ft x 3Ft).
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 24 items from the specified category. Bidders are required to provide detailed descriptions, specifications, and pricing for each item listed, ensuring compliance with all provided technical specifications and quality standards. The supply must meet the functional and aesthetic requirements set forth by the Ministry of Defence.
Eligibility Criteria
To qualify for participation, bidders must:
- Be a legally recognized entity.
- Hold relevant certifications in manufacturing or supplying decorative items.
- Possess experience in bulk supply similar to the requirements of this tender.
Technical Requirements
Bidders must ensure that all supplied items conform to the following technical specifications:
- All decorative items must be made of durable brass with high-quality finishing.
- Items like the Brass Looking Mirror Stand and Brass Quarter Guard Duty Board should meet specified dimensions and design criteria.
- Compliance with industry standards regarding safety and quality assurance.
Financial Requirements
Participants must demonstrate their financial stability and capability to furnish the required items:
- Submission of financial statements for the last three financial years.
- No pending dues or debts with the government or related organizations.
Document Submission Details
Bids must be submitted electronically through the designated portal. Documentation should include:
- Company registration and incorporation certificates.
- Technical specifications conforming to requirements.
- Financial documents as specified above.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate and may benefit from certain advantages as outlined by governmental policy on procurement. Startups are also welcomed to partake in this tender, promoting innovation and competition.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Compliance with technical specifications and requirements.
- Bidder’s experience and past performance in similar contracts.
- Overall pricing and value for money.
The assessment may involve interviews or further discussions with shortlisted bidders to clarify any discrepancies in submitted documentation.
Delivery Locations
The successful bidder will be responsible for the timely delivery of goods to specified locations as directed by the Department of Military Affairs.
Contact Information
For any inquiries related to this tender, participants may contact the designated department contacts as made available in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant certifications in manufacturing or supplying brass decorative items, along with having prior experience in bulk supply that meets accordance with the tender’s technical specifications.
All decorative items, including the Brass Looking Mirror Stand and other variants, must be manufactured from durable brass and meet precise dimensions and design criteria set forth in the tender documentation, ensuring both aesthetic and functional quality.
The Earnest Money Deposit (EMD) details typically specify a monetary amount that bidders must submit with their offers, ensuring commitment to the process. The exact EMD amount is defined in the tender documents, alongside performance security requirements for successful bidders.
Bidders must submit their documentation electronically via the designated tender portal, ensuring that all required papers, such as company registration, financial statements, and technical specifications, are included for evaluation.
Yes, MSEs are encouraged to apply, gaining advantages under governmental procurement policies. There may also be provisions for startups, promoting localized solutions in line with Make in India initiatives, and adhering to local content requirements.
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