Tender Title: Supply of Anchors, Oil Filters, Door Glasses, and Halogen Head Lamps
Reference Number: GEM/2025/B/6173699
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to solicit bids for the procurement of various essential components critical to military operations. Specifically, the tender includes the provision of:
- Anchor Shackles (LV6 MT1 4030-000003)
- Cap Oil Filters (LV7 MARUTI 16920M60A02)
- Door Glasses (LV7 STLN F-8061800)
- Halogen Head Lamps (LV7 T-815 DMD-NIV-3119)
- Brake Cylinders (LV7 T-815 131-612-193-019)
The total quantity required is 95 units, ensuring that the military's operational readiness is met without compromising safety and functionality.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Registration as a legal entity.
- Proven experience in supplying similar products to government or defense entities.
- Submission of valid certificates as outlined in the requirements.
Technical Requirements
Bidders must ensure that all items supplied adhere to the specified technical standards. This includes:
- Compliance with quality standards indicated in the tender documentation.
- Provision of necessary certificates proving compliance with applicable regulations.
- Assurance of performance through testing as requested by the Department of Military Affairs.
Financial Requirements
Participating bidders must demonstrate financial viability:
- Submission of a bank guarantee or earnest money deposit (EMD) as specified.
- Competitive pricing structure that aligns with the procurement policies of the Ministry of Defence.
Document Submission Details
All bidding documents must be submitted electronically via the designated government e-marketplace. Required documents include:
- Bid submission forms
- Technical compliance documents
- Financial quotations
- Relevant experience certificates
Special Provisions
Special consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups as part of the government’s initiative to promote local participation in government tenders. Bids from MSEs may enjoy certain benefits such as lower performance security requirements.
Evaluation Process
The evaluation will be conducted in accordance with the following criteria:
- Technical Evaluation: Adherence to specified technical specifications and standards.
- Financial Evaluation: Price competitiveness and overall cost-effectiveness.
- Experience and Compliance: Assessment of previous supply records and compliance with quality benchmarks.
Delivery Locations
All items will be required to be delivered to designated military warehouses as instructed by the contracting authority. Delivery schedules and logistical parameters will be confirmed post-bid approval.
Contact Information
For any inquiries, please refer directly to the Department of Military Affairs, as detailed contact information can be secured through government portals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience with government contracts, and providing relevant certification for quality and compliance standards. Bidders must demonstrate financial capacity through proof of stability and capability to fulfill the order quantities specified, particularly focusing on delivering products that meet military standards.
Bidders must submit various documents during the registration process, including but not limited to their business registration certificate, GST registration, proof of experience supplying similar goods, along with any certificates demonstrating compliance with applicable technical specifications and quality standards required for military supplies.
The earnest money deposit (EMD) details will typically be outlined in the tender documentation. It is essential for bidders to provide this deposit as a form of bid security. The amount will ensure that genuine proposals are received and will usually be returned post-evaluation or upon contract signing. Performance security will also be required upon project initiation.
Submissions for the tender will undergo a two-pronged evaluation process focusing firstly on technical specifications and quality compliance, and secondly on pricing and financial viability. Proposals will be assessed for their ability to meet both the technical and financial requirements, with particular weightage given to past performance and compliance with military standards.
Yes, Micro, Small, and Medium Enterprises (MSEs) can benefit from relaxed eligibility criteria, preferential treatment in terms of bidding, and potentially lower performance security requirements. This initiative aims to promote local entrepreneurship and enhance participation from smaller businesses in fulfilling government contracts, aligning with Ministry policies.
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