Overview

The SPARES tender, referenced as GEM/2025/B/6153154, is issued by the Department of Military Affairs under the auspices of the Ministry of Defence. This tender invites bids for the supply of essential spare parts to enhance operational functionality and efficiency within military operations.

Scope of Work and Objectives

The objective of this tender is to procure a diverse range of spare parts categorized under codes such as NK-3786, 35800-78010, NK-3728, and multiple others as specified in the detailed list. The scope includes the successful delivery of quantities totaling 31 units of various spare parts crucial for maintaining military equipment and ensuring rigour in operational readiness.

Eligibility Criteria

Bidders interested in submitting proposals for this tender must meet certain eligibility requirements, which may include:

• Registration as a legal entity.
• Compliance with all applicable regulatory requirements in the military procurement sector.
• Supplying previous experience in related fields.

It is imperative for the bidders to submit verifiable documentation to avoid disqualification.

Technical Requirements

The technical specifications outlined in the tender demand that all products adhere to specified quality standards. These standards ensure reliability, functionality, and compatibility with existing military systems. Bidders must provide detailed descriptions or catalogues of offered spare parts including:

• Compliance with the required quality standards.
• Specific manufacturing processes, if applicable.
• Any certifications from relevant governing bodies.

Financial Requirements

The financial aspects for this tender include:

• Submission of an Earnest Money Deposit (EMD) to secure bid placement.
• Pricing strategy must include costs associated with potential supply chain logistics.
• Transparency in payment terms is required, necessitating upfront disclosure of payment schedules and conditions.

Document Submission Details

Bidders are required to submit their proposals as per the stipulated guidelines, with necessary documentation, electronically through the specified platform. All submissions must be in the accepted formats to avoid disqualification.

Special Provisions

This tender acknowledges the participation of Micro, Small and Medium Enterprises (MSEs) and startups, providing various benefits designed to encourage their participation in the procurement process. These provisions include:

• Relaxed technical criteria.
• Financial incentives or concessions during the evaluation process.

Evaluation Process

Proposals will be evaluated based on criteria including:

• Quality and Compliance with the stipulated technical specifications.
• Price competitiveness and reasonability.
• Overall track record and credentials of the bidder. This structured evaluation process is designed to ensure that the best options are selected for the Ministry of Defence.

Delivery Locations

Successful candidates must ensure that deliveries are made to specified military facilities or locations as outlined in the detailed tender documents. A logistics plan should be included in submissions to demonstrate capability for timely delivery.

Contact Information

Detailed contact information for inquiries and clarification will be provided in the tender documents. Bidders are encouraged to seek clarifications before submitting their proposals to ensure compliance with all requirements.

This tender represents a significant opportunity for suppliers that specialize in spare parts and have the capability to fulfill the contractual obligations laid out by the Department of Military Affairs.