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Tender Title: 23KKOC010
Tender Reference Number: 321395d24
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
This tender invites bids for a comprehensive project under the Department of Military Affairs. It entails the procurement of various items categorized under the ES6031D classification. The total quantity required is an impressive 18,825 units, which outlines the Department’s commitment to meeting operational requirements effectively.
Scope of Work and Objectives
The scope of this tender includes the supply of high-quality materials aligned with established specifications to cater to the unique needs of the Ministry of Defence. The objectives are focused on achieving not just cost-efficiency but also meeting the rigorous technical requirements and quality standards essential for military operations. Bidders are encouraged to provide a detailed proposal that includes timelines for delivery, compliance with regulatory standards, and transparency in pricing.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria which include being a registered entity with appropriate certifications and experience in supplying similar items. Experience in government contracts will be an added advantage.
Technical Requirements
The technical requirements necessitate that the products meet standard specifications appropriate for military use. Bidders must provide documents indicating compliance with these standards. The products requested in this tender must adhere to strict quality benchmarks outlined by the Ministry of Defence.
Financial Requirements
Bidders are required to present financial documents demonstrating their capability to fulfill the tender’s requirements. This includes details regarding the Earnest Money Deposit (EMD) and financial history that signifies stability and ability to manage high-value contracts efficiently.
Document Submission Details
All documents must be submitted in clearly labeled formats, adhering to the government’s electrical submission guidelines. The acceptance of digital formats such as PDFs is mandatory.
Special Provisions
In a bid to encourage Micro, Small, and Medium Enterprises (MSEs) and startups, special provisions are put in place to allow them to participate. These provisions include easing certain eligibility and financial requirements, thus promoting inclusivity in government procurement.
Evaluation Process
The evaluation process encompasses the scrutiny of eligibility, compliance with technical specifications, and value for money. Secondary considerations include the bidder's past performance records and the alignment of their proposal with the project objectives. The process aims to be transparent, ensuring fair chances for all bidding parties.
Delivery Locations
The products will be delivered to designated military installations as specified in the tender documentation. Logistics and timeliness will be factored into the evaluation process.
Contact Information
For any queries related to this tender, potential bidders are encouraged to liaise directly with the Department of Military Affairs. Unfortunately, specific contact details are not furnished in the documentation for privacy and confidentiality reasons.
In summary, this tender represents a significant opportunity for vendors in the military supply sector to engage with the Ministry of Defence through a structured bidding process that emphasizes quality, compliance, and inclusivity for smaller enterprises.
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate certifications. Potential bidders must have prior experience in government contracts and demonstrate sufficient financial stability. Moreover, compliance with any regulatory mandates set out by the Ministry of Defence is essential to participate fully in this tender.
Products must comply with the established technical specifications outlined by the Ministry of Defence, ensuring they meet military operational standards. Bidders are required to submit documentation confirming adherence to these specifications, including quality assurance certifications that validate the standards of the supplies provided.
Bidders must provide an Earnest Money Deposit (EMD) as a show of commitment. After contract award, a performance security might also be required, reflecting the contractor’s capability to deliver as per the contract terms. The exact percentages and benchmarks for these securities are detailed within the tender documentation.
All bid documents must be submitted electronically, preferably in PDF format, which is the accepted document format for this tender. Ensure that all submissions are clearly labeled to facilitate efficient processing by the Department of Military Affairs.
Micro, Small, and Medium Enterprises (MSEs) and startups benefit from special provisions that expedite their participation in government contracts. These can include relaxed eligibility requirements and assistance in the bidding process. Such initiatives align with the ‘Make in India’ policies to promote local businesses within the defense sector.
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