Tender Timeline
Tender Title: OLG Polaris
Reference Number: e6014a1b
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure essential materials related to Polaris Premium 50 Oblique 50 Antifreeze Coolant and various lubricant products. The procurement includes items such as Transmission System Oblique Front Gear Case Demand Drive Fluid, Polaris AGL A4 QZ, U Joint Grease, and All Season Grease conforming to NLGI standards. The objective is to ensure that military vehicles and equipment are equipped with high-quality lubricants and coolants that meet strict performance standards, thereby enhancing operational efficiency and vehicle longevity.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements which include being a registered entity and possessing the necessary licenses and certifications to supply the specified products. Bidders are expected to demonstrate compliance with all applicable laws and regulations governing the procurement of such materials.
Technical Requirements
The technical requirements specified in the tender include the need for all offered products to conform to their respective technical specifications and quality standards. Bidders must provide valid documentation certifying that the products meet the required standards. Additionally, compliance with Make in India policies may be a consideration in terms of local content.
Financial Requirements
Bidders are required to submit a comprehensive financial proposal detailing the pricing structure, including unit prices for each product listed in the bidding document. An Earnest Money Deposit (EMD) will also be necessary at the time of submission, ensuring the bidder’s commitment to the tender requirements.
Document Submission Details
All bidding documents must be submitted electronically through the designated online platform as per the submission guidelines. The submission should include all required certificates, financial proposals, and compliance documents. It is essential that bidders follow the specified document formats to avoid disqualification.
Special Provisions
This tender includes provisions aimed at Micro, Small, and Medium Enterprises (MSEs), providing potential benefits to promote their participation in the procurement process. Startups may also be encouraged to participate, in alignment with the government’s initiatives to foster innovation and entrepreneurship.
Evaluation Process
The evaluation of bids will be conducted based on various criteria including product quality, pricing, and compliance with technical specifications. The evaluation and selection process will prioritize bids that offer the best value while adhering to the required standards.
Delivery Locations
The successful bidder will be required to deliver the products to designated military locations as indicated in the tender documentation. Clear instructions regarding transportation, delivery timelines, and handling of sensitive materials will be outlined.
Contact Information
For additional queries and detailed clarifications regarding the tender, potential bidders may reach out to the Department of Military Affairs. Ensure that all inquiries are made in a timely manner to facilitate smooth communication.
This tender presents an excellent opportunity for suppliers specializing in vehicle lubricants and coolants to engage with a critical sector, thereby contributing to national defense and operational excellence.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Frequently Asked Questions
The eligibility requirements include being a legally registered entity capable of supplying the necessary products. Bidders must possess the appropriate licenses and certifications for their products. Compliance with local regulations and any specific requirements outlined in the tender documents is mandatory. This may also include a minimum financial turnover and quality standards applicable to the products offered.
Bidders are required to provide extensive documentation, including but not limited to technical specifications, quality certifications, financial proposals, and any relevant certificates proving compliance with the Make in India policies. Each document should be formatted as per the guidelines specified in the tender announcement to ensure successful submission.
The evaluation process will involve a thorough assessment of each submitted bid based on predetermined criteria such as technical compliance, performance standards, pricing, and financial stability of the bidders. The selection committee will weigh these factors to determine the most suitable bid that meets the tender requirements while providing the best value for the Department of Military Affairs.
An Earnest Money Deposit (EMD) is mandatory for all bidders participating in the tender. The exact amount required and the method for its submission should be detailed in the tender documentation. Additionally, provisions regarding performance security may be outlined for the successful bidder to ensure compliance with delivery and quality standards.
Yes, there are provisions that support Micro, Small, and Medium Enterprises (MSEs) and startups. These may include financial concessions, relaxed qualification criteria, or increased evaluation points to encourage their participation. This is aligned with the government’s objective to promote local industry and innovation within the defence procurement sector.
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