Department of Military Affairs Tender by Hqids (GEM/2025/B/6089779)
Procurement of 03 Mobile Phones for Officers of HQ ANC as provided specifications
Tender Timeline
Tender Title: Procurement of Mobile Phones for Officers of HQ ANC
Reference Number: GEM/2025/B/6089779
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The objective of this tender is to procure three mobile phones specifically designed for the officers of Headquarters ANC. The mobile phones must meet specific specifications as outlined by the Department of Military Affairs. This procurement aims to enhance communication capabilities and operational efficiency within the department.
Eligibility Criteria:
Eligible participants must be a registered entity capable of providing the specified mobile phones in accordance with the outlined technical requirements. The tender is open to companies that have experience in supplying electronic devices and can deliver high-quality products.
Technical Requirements:
Bidders must ensure that the mobile phones meet the exact specifications set forth by the Department of Military Affairs. These specifications will include features such as operating system compatibility, camera quality, battery life, and any additional functionalities that align with the needs of military officers.
Financial Requirements:
Detailed financial documents must accompany the bid to ensure compliance with government procurement norms. Bidders are required to demonstrate financial stability and sound management practices to handle this procurement.
Document Submission Details:
All bidding documents must be submitted electronically through the designated portal. Bidders should ensure that their submissions are complete, including all required technical and financial documentation. Incomplete submissions may lead to disqualification.
Special Provisions:
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender process. Special provisions may be available to support these businesses, promoting their inclusion in government procurement activities.
Evaluation Process:
Bids will be evaluated based on predefined criteria, including technical compliance with the specifications, cost-effectiveness, delivery timelines, and overall proposal quality. A thorough assessment will ensure that the most suitable bidder is selected for this procurement.
Delivery Locations:
The successful bidder will be responsible for delivering the mobile phones to the offices of Headquarters ANC as instructed in the final purchase order.
Contact Information:
For inquiries regarding this tender, please contact the designated department via email. Specific contact details have been provided through official channels.
Important Information:
All bidders are encouraged to be familiar with the government's procurement processes. It’s imperative to comply with all submission guidelines to ensure a successful bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying mobile phones that meet the specified technical requirements. Companies must demonstrate their ability to provide high-quality electronic devices through past experience and compliance with industry standards. Additionally, firms are encouraged to participate if they qualify as Micro, Small, and Medium Enterprises (MSEs) or startups.
Bidders must provide all relevant certificates that validate their capability to supply the requested mobile phones. This may include business registration documents, quality assurance certifications, and compliance with electronic device standards. Meeting the necessary quality and security certificates is essential for compliance with military standards.
The registration process to participate in the tender typically involves creating an account on the electronic bidding platform specified by the Department of Military Affairs. Bidders should provide their company information, relevant documents, and comply with all guidelines set out in the tender notice.
The payment terms for this tender will be specified in the final agreement following bid acceptance. Typically, payment is contingent on successful delivery, inspection, and acceptance of the mobile phones, with provisions for partial payments based on milestones being common in government contracts.
MSEs can benefit from preferential treatment in bidding for government contracts, including this mobile phones procurement. Special provisions may include simplified bidding processes, adjusted criteria favoring MSEs, and potential assistance in meeting technical specifications, encouraging wider participation and support for smaller enterprises.
These FAQs provide a comprehensive overview of the critical aspects of the tender, ensuring that potential bidders have access to vital information.
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