Purchase of Spares - Department of Military Affairs

0164331645,0160221236,CFB0121260,451TI11194,40303240,F16206,0721800419,0700062060,0700063028,234322

North 24 parganas, West bengal
Goods
Qty:262
EMD: ₹4,054

Tender Timeline

Tender Issue
May 23, 2025 at 7:22 PM

Tender Title: Purchase of Spares
Tender Reference Number: 220d06de1
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Purchase of Spares tender is an initiative by the Department of Military Affairs under the Ministry of Defence aimed at acquiring essential spare parts necessary for maintaining the operational efficiency of military assets. This tender embodies a significant move towards reinforcing the supply chain and ensuring seamless operations within defense services.

Scope of Work and Objectives

The primary objective of the tender is to solicit bids for the procurement of a wide range of spare parts consisting of various categories. The scope covers the following:

  • Identification and procurement of spares as per the attached Bill of Quantities (BoQ).
  • Ensuring delivery schedules align with operational timelines.
  • Adherence to technical specifications and quality standards set forth by the department to ensure optimal performance and safety.

Eligibility Criteria

Eligible bidders must meet the following requirements:

  • Registration as a legal entity in accordance with applicable local laws.
  • Compliance with the prescribed quality standards for the spare parts as per military specifications.
  • Business capacity to fulfill the contractual obligations within the specified timelines.

Technical Requirements

Bidders are required to submit detailed technical specifications relating to the spare parts being offered. The parts must comply with the technical standards set out in the specifications provided within the tender document. Comprehensive documentation validating these claims will be essential.

Financial Requirements

Bidders must provide a comprehensive financial proposal that outlines:

  • The pricing of items as listed in the Bill of Quantities.
  • Any additional costs, such as delivery and handling charges.
  • A detailed payment structure aligned with the contract terms, including payment timelines.

Document Submission Details

All bids must be submitted electronically via the designated e-procurement platform. The necessary documents include:

  • Technical proposals.
  • Financial proposals.
  • All relevant registrations and certifications.

Special Provisions

This procurement process emphasizes inclusivity; thus, provisions exist to support Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders in these categories may receive preferential treatment during the evaluation process and encouraged participation under 'Make in India' initiatives aimed at boosting local industry.

Evaluation Process

The evaluation will be a two-fold process composed of:

  1. Technical Evaluation: Assessment of compliance with the technical specifications.
  2. Financial Evaluation: An analysis of pricing structure against budgeted costs with an emphasis on best value.

Consideration will also be given to the capacity of the bidders to deliver goods in a timely and efficient manner.

Delivery Locations

The spare parts are to be delivered to specified military facilities across various locations as outlined in the tender documentation. It is imperative that delivery adheres to the timelines set forth to ensure operational readiness.

Contact Information

For further inquiries or clarification regarding the tender, please reach out to the Department of Military Affairs through their official channels. The details regarding how to contact the department are available within the tender documentation.

Through this Purchase of Spares tender, the Ministry of Defence aims to enhance the robustness of defense operations by ensuring the procurement of high-quality spare parts, thus contributing to national security and military readiness.

Tender BOQ Items

90 Items
1.

0164331645

WASHER(FIG-130)

Qty:2
Unit:nos
180
2.

0160221236

SPRING WASHER M12 (R.H)(CTLG FIG-40)

Qty:2
Unit:nos
180
3.

CFB0121260

BOLT

Qty:7
Unit:nos
180
4.

451TI11194

1 by 2 inch SQ DR BI HEX SOCKET 27MM

Qty:3
Unit:nos
180
5.

40303240

SWITCH PANEL 4WD 4WD ACTUATOR

Qty:3
Unit:nos
180
6.

F16206

RING SNAP THROTTLE SHAFT

Qty:2
Unit:nos
180
7.

0721800419

CLAMP

Qty:1
Unit:nos
180
8.

0700062060

O RING (CTLG FIG-2210)

Qty:2
Unit:nos
180
9.

0700063028

O RING

Qty:2
Unit:nos
180
10.

2343221320

PISTON

Qty:7
Unit:nos
180
11.

149767

SCREEN & CAP FILTER

Qty:2
Unit:nos
180
12.

CFT0331230

STUD

Qty:20
Unit:nos
180
13.

284300001570

GAUGE FUEL (FIG-12)

Qty:2
Unit:nos
180
14.

280611001640

O RING

Qty:1
Unit:nos
180
15.

280800480000

CABLE ASSY

Qty:2
Unit:nos
180
16.

0726022616

HOSE

Qty:3
Unit:nos
180
17.

2384511320

LINK BALL

Qty:1
Unit:nos
180
18.

2322252770

COLLAR (FIG-46)

Qty:1
Unit:nos
180
19.

560800002470

CABLE

Qty:2
Unit:nos
180
20.

180810

RING COMP

Qty:1
Unit:nos
180
21.

2321505040

SHIM ASSY

Qty:1
Unit:nos
180
22.

23B1611310

ELEMENT

Qty:3
Unit:nos
180
23.

2328605440

CHECK VALVE

Qty:1
Unit:nos
180
24.

2326061110

ELBOW

Qty:1
Unit:nos
180
25.

280606001140

PISTON SEAL

Qty:1
Unit:nos
180
26.

2328302130

FLAP RUST 1300X24

Qty:5
Unit:nos
180
27.

280614000830

SHIM

Qty:3
Unit:nos
180
28.

7077645020

BUSHING

Qty:2
Unit:nos
180
29.

280614000730

SHIM

Qty:3
Unit:nos
180
30.

2320652230

LAMP

Qty:2
Unit:nos
180
31.

451AX02039

OIL SEAL (FIG-63)

Qty:3
Unit:nos
180
32.

2348066520

CABLE (KOMATSU MOTOR GRADER PAGE 21-36)

Qty:2
Unit:nos
180
33.

2328709350

GUIDE

Qty:3
Unit:nos
180
34.

AR96066

FILTER LUB OIL ASSY

Qty:3
Unit:nos
180
35.

280800270000

CABLE ASSY

Qty:1
Unit:nos
180
36.

2382711311

SEAL

Qty:3
Unit:nos
180
37.

200328

BELT WATER PUMP

Qty:2
Unit:nos
180
38.

2326005140

SERVICE KIT

Qty:1
Unit:nos
180
39.

0710820408

HOSE(FIG-70)

Qty:2
Unit:nos
180
40.

0711300409

HOSE

Qty:2
Unit:nos
180
41.

0612001612

BEARING

Qty:6
Unit:nos
180
42.

2323253130

SHOE ASSY (CHAPTER PARKING BRAKE)

Qty:2
Unit:nos
180
43.

284101020000

CUSHION ASSY

Qty:1
Unit:nos
180
44.

280600040000

BLADE LIFT CYLINDER SEAL KIT(FIG-90)

Qty:1
Unit:nos
180
45.

3233438

TUBE COMPRESSURE AIR INLET

Qty:4
Unit:nos
180
46.

451EG03012

COVER ASSY (FIG-19)

Qty:3
Unit:nos
180
47.

0600006216

BEARING

Qty:1
Unit:nos
180
48.

2324005110

CYL KIT (SERVICE KIT)

Qty:1
Unit:nos
180
49.

AR05535

VALVE SHUT DOWN

Qty:1
Unit:nos
180
50.

2324305021

SERVICE KIT MASTER CYL REPAIR KIT(MS SL NO-697)

Qty:13
Unit:nos
180
51.

280600030000

STEERING CYL KIT

Qty:1
Unit:nos
180
52.

451HC00067

SEAL KIT (FIG NO-96)

Qty:1
Unit:nos
180
53.

280800360000

CABLE ASSY

Qty:4
Unit:nos
180
54.

564300003700

TECHO SERVICE METER

Qty:1
Unit:nos
180
55.

451SK01145

SEAL KIT (FIG NO-98)

Qty:1
Unit:nos
180
56.

590800130000

CABLE ASSY

Qty:5
Unit:nos
180
57.

BBNG1

SWITCH SOLENOID(44TC)

Qty:2
Unit:nos
180
58.

284301040000

CABLE ASSY

Qty:4
Unit:nos
180
59.

451SK01137

SEAL KIT (FIG NO -97)

Qty:1
Unit:nos
180
60.

451SK00059

SEAL KIT(FIG-99)

Qty:1
Unit:nos
180
61.

2324352270

CABLE(FIG-05)

Qty:2
Unit:nos
180
62.

286801000000

UNLOADER VALVE WITH TYRE INFLATOR

Qty:2
Unit:nos
180
63.

SCARIFIERCRK

REPAIR KIT FOR SCARIFIER CYL

Qty:3
Unit:nos
180
64.

2327051211

GUIDE

Qty:1
Unit:nos
180
65.

2324356251

CABLE

Qty:4
Unit:nos
180
66.

2384319130

CABLE

Qty:4
Unit:nos
180
67.

2323205130

WHEEL CYL SERVICE KIT

Qty:3
Unit:nos
180
68.

286806000000

SLAVE SERVO(CTLG FIG-60F)

Qty:4
Unit:nos
180
69.

5654405011

VALVE ASSY SERVICE KIT

Qty:3
Unit:nos
180
70.

286800000000

BRAKE PIPING (2 by 4) AIR OVER HYDRAULIC

Qty:6
Unit:nos
180
71.

2327012143

CUTTING EDGE(FIG-130)

Qty:5
Unit:nos
180
72.

451PZ020145

PROPELLER SHAFT ASSY

Qty:1
Unit:nos
180
73.

2326376101

CYLINDER ASSY(KOMATSU MOTOR GRADER PAGE 24-23)

Qty:2
Unit:nos
180
74.

596800040000

CONDENSING UNIT & AUTO DRAIN VALVE

Qty:3
Unit:nos
180
75.

2323200550

WHEEL CYL ASSY (OEM)

Qty:16
Unit:nos
180
76.

451CV01057

PILOT CHECK VALVE ASSY (FIG NO-108)

Qty:1
Unit:nos
180
77.

28680300000000

RESERVOIR 10 LITRE(FIG-60G)

Qty:5
Unit:nos
180
78.

280613000000

STEERING CYLINDER(MG605R2 FIG NO 89)

Qty:1
Unit:nos
180
79.

451HC01047

STEERING CYL ASSY(FIG-89)

Qty:1
Unit:nos
180
80.

2322205110

KIT

Qty:1
Unit:nos
180
81.

286810000000

MASTER CYL ASSY (FIG-56)

Qty:5
Unit:nos
180
82.

7002312001

HYD CONTROL VALVE (RH)(ISPL FIG-103)

Qty:5
Unit:nos
180
83.

7002442000

HYD CONTROL VALVE (LH)(ISPL FIG-104)

Qty:4
Unit:nos
180
84.

451HC01014

LEANING CYL ASSY (FIG-86)

Qty:1
Unit:nos
180
85.

2322054100

JOINT ASSY

Qty:4
Unit:nos
180
86.

2322052001

PROPELLER SHAFT

Qty:1
Unit:nos
180
87.

504643

STARTER MOTOR

Qty:1
Unit:nos
180
88.

451HC01006

BLADE SHIFT CYL ASSY (FIG-83)

Qty:1
Unit:nos
180
89.

2323200560

SHOE ASSY

Qty:7
Unit:nos
180
90.

7002523000

VALVE ASSY

Qty:1
Unit:nos
180

General Information

Item Category
0164331645 , 0160221236 , CFB0121260 , 451TI11194 , 40303240 , F16206 , 0721800419 , 0700062060 , 0700063028 , 2343221320 , 149767 , CFT0331230 , 284300001570 , 280611001640 , 280800480000 , 0726022616 , 2384511320 , 2322252770 , 560800002470 , 180810 , 2321505040 , 23B1611310 , 2328605440 , 2326061110 , 280606001140 , 2328302130 , 280614000830 , 7077645020 , 280614000730 , 2320652230 , 451AX02039 , 2348066520 , 2328709350 , AR96066 , 280800270000 , 2382711311 , 200328 , 2326005140 , 0710820408 , 0711300409 , 0612001612 , 2323253130 , 284101020000 , 280600040000 , 3233438 , 451EG03012 , 0600006216 , 2324005110 , AR05535 , 2324305021 , 280600030000 , 451HC00067 , 280800360000 , 564300003700 , 451SK01145 , 590800130000 , BBNG1 , 284301040000 , 451SK01137 , 451SK00059 , 2324352270 , 286801000000 , SCARIFIERCRK , 2327051211 , 2324356251 , 2384319130 , 2323205130 , 286806000000 , 5654405011 , 286800000000 , 2327012143 , 451PZ020145 , 2326376101 , 596800040000 , 2323200550 , 451CV01057 , 28680300000000 , 280613000000 , 451HC01047 , 2322205110 , 286810000000 , 7002312001 , 7002442000 , 451HC01014 , 2322054100 , 2322052001 , 504643 , 451HC01006 , 2323200560 , 7002523000
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
West bengal
City
North 24 parganas

Financial Information

EMD Amount
₹4,054.00
OEM Average Turnover
₹24.00 Lakh (s)
Minimum Turnover
₹24.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Item wise evaluation/
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7882755.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

The eligibility requirements include being a registered entity, compliance with military specifications for spare parts, and the capability to fulfill the delivery schedules outlined in the tender document. Additionally, bidders are encouraged to demonstrate previous experience in supplying military or high-standard spare parts.

Bidders must adhere to the technical specifications outlined in the tender documentation. This includes the need for spares to meet or exceed industry standards and military requirements. Along with bids, bidders must submit detailed documentation that provides evidence of compliance with these specifications.

The Earnest Money Deposit (EMD) is a prerequisite to ensure that bidders demonstrate their commitment to the tender submission. Specifics regarding the EMD amount and acceptable methods (bank guarantee, etc.) will be outlined within the tender documents, along with the procedure to submit it.

The evaluation and selection process will follow a structured approach involving both technical and financial assessments. Initially, the technical proposals will be assessed for conformity to the requirements, followed by financial proposals for cost-effectiveness. The best overall proposition in terms of value and compliance will be selected.

Yes, the tender includes benefits for Micro, Small, and Medium Enterprises (MSEs). MSEs may be offered priority in the evaluation process and may have access to simplified qualification criteria. This approach fits in with broader initiatives to promote local businesses and support indigenous manufacturing under the ‘Make in India’ policy.

Probable Bidders

Companies likely to bid

Get Tender Alerts

Get notifications for similar tenders