Tender Title: PROCUREMENT AND INSTALLATION OF RFID BASED ACCESS CONTROL SYSTEM FOR ENTRY MANAGEMENT
Reference Number: GEM/2025/B/6101433
Issuing Authority: Department of Military Affairs, Ministry of Defence
This tender invites bids for the procurement and installation of a comprehensive RFID-based access control system aimed at optimizing entry management for security and operation efficiency. The project encompasses multiple components, including vehicle scanning readers with a 15 meters range, programmable logic controller systems for both entry and exit gates, and high-end industrial servers capable of rapid read operations utilizing Zebra application technology.
Scope of Work and Objectives
The primary objective of this tender is to secure a highly efficient access control system that:
- Provides real-time vehicle identification for both four-wheeler and two-wheeler vehicles.
- Has a robust display count interface integrated with a web application.
- Includes weatherproof features for outdoor use and portable industrial handheld readers equipped with built-in batteries.
- Implements a parking management solution with live data acquisition capabilities catered to various vehicle types.
- Covers civil, fabrication, and electrical work necessary for the installation of the system.
Eligibility Criteria
Eligible bidders must:
- Be recognized legal entities or businesses capable of undertaking integrated technology projects.
- Demonstrate prior experience in the installation of similar RFID systems and access control solutions.
- Possess valid certificates and registrations (specific documentation details are addressed later).
Technical Requirements
Bidders are required to fulfill the following technical specifications:
- Implement a system within the specified range of vehicle scanning (15 meters).
- Provide components such as programmable logic controllers, industrial servers, AI camera systems, and parking management software.
- Ensure all equipment meets industry standards and quality benchmarks.
Financial Requirements
Bidders must present financial proposals that outline costs associated with the supply, installation, training, and support services. Pricing should reflect competitive market rates while ensuring value for money and compliance with budgetary constraints set forth by the Ministry of Defence.
Document Submission Details
Interested bidders must submit their proposals and relevant documents electronically through the designated portal as per the requirements stated in the tender documentation. Incomplete submissions will be rejected.
Special Provisions
This tender includes provisions that potentially benefit Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from smaller entities in alignment with governmental initiatives aimed at boosting local entrepreneurship.
Evaluation Process
Bids will be evaluated based on several criteria including technical compliance, financial competitiveness, and the ability to meet the delivery schedule. An evaluation committee will oversee the selection process to ensure transparency and adherence to standards.
Delivery Locations
The successful bidder will be required to deliver and install the RFID systems at specified military facilities as outlined in the tender documentation.
Contact Information
For additional queries regarding the tender, please reach out through the official communication channels provided in the tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of partaking in technology and installation projects. Bidders must demonstrate prior experience in similar projects, have proper documentation, and meet financial stability criteria to ensure successful project execution.
All participating bidders must comply with the specified technical specifications which include implementing RFID systems with a minimum vehicle scanning range of 15 meters, utilizing programmable logic controllers, high-end industrial server systems for rapid operations, and ensuring weatherproof capability for outdoor installations.
The payment terms will include a clear schedule outlined in the tender documents, typically involving advances, milestone payments, and retention amounts based on the delivery and successful installation of the access control system. Bidders need to provide financial proposals adhering to these terms.
Document submissions must be made electronically through the specified tender portal. Bidders should ensure all documents are complete and formatted according to the guidelines to avoid rejection and ensure compliance with submission requirements.
Yes, this tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs). The government’s initiative is aimed at promoting these businesses through financial incentives, reduced application fees, and additional support to encourage participation in government procurement processes.
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