Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6139584)

Overview

The GEM/2025/B/6139584 tender is issued by the Department of Military Affairs under the Ministry of Defence. This tender is focused on delivering Satellite Based HSTS (Q-01) along with an Annual Airtime Software Subscription and the provision of a Rugged Phone (Q-02). The objective of this tender is to acquire high-quality, reliable satellite communication solutions that can endure harsh environments while maintaining secure and efficient operations.

Scope of Work and Objectives

The tender specifies the procurement of two primary components:

1. Satellite Based HSTS (Q-01): This is a critical component aimed at enhancing communication capabilities for defense applications. The solution must integrate seamlessly with existing systems and offer robust performance under various operational conditions.

2. Annual Airtime Software Subscription: This service component is essential for ongoing operational effectiveness, ensuring that the satellite communication equipment remains functional and updated with the latest software advancements.

3. Rugged Phone (Q-02): A durable communication device suitable for use in field conditions, which should comply with military standards for ruggedness and reliability.

Eligibility Criteria

To be eligible to bid for this tender, participants must meet the following criteria:

• Must be a registered entity with relevant industry experience
• Possess the necessary licenses and certifications required for the products and services being provided
• Demonstrate previous successful implementations of similar communications technology

Technical Requirements

Bidders are expected to comply with detailed technical specifications that may include but are not limited to:

• Compliance with standard military communications technologies
• Specifications for both hardware and software components
• Evidence of successful field deployments similar to the requirements outlined in this tender

Financial Requirements

The financial proposals must be in accordance with the specifications required by the Department of Military Affairs. Bidders are required to provide detailed pricing for:

• HSTS systems
• Annual software subscription and maintenance costs
• Rugged phone pricing, including warranties and support packages

Document Submission Details

Bidders must submit their proposals electronically through the specified procurement portal. All required documentation, including technical and financial bids, must be completed and submitted by the specified deadline as outlined in the submission guidelines.

Special Provisions

This tender may include provisions favouring Micro, Small, and Medium Enterprises (MSEs) and startups. Interested parties are encouraged to refer to the tender documentation for specific incentives available for eligible entities under government policy frameworks.

Evaluation Process

Submissions will be assessed based on compliance with technical requirements, financial viability, and the ability to meet project deadlines. The evaluation will prioritize bidders who demonstrate innovation in technology application and compliance with defense sector requirements.

Delivery Locations

Products acquired through this tender will be delivered to various locations specified by the Department of Military Affairs across the country. Bidders should ensure logistical capabilities for delivery to specified military bases or operations.

Contact Information

For further inquiries and requests for clarification regarding the tender, interested bidders should consult the designated contact personnel listed within the tender documentation or the procurement portal.