Department of Military Affairs Tender by Indian Army (GEM/2025/B/6164948)
Paper A4,Binder Clip,Envelop Cloth 7 A,Fevistick,PTO Folder,Marker Pen,Spiral Binding Cover Sheet,T
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Tender Title: CONTINGENCY
Tender Reference Number: GEM/2025/B/6164948
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The CONTINGENCY tender, referenced by GEM/2025/B/6164948, has been initiated by the Department of Military Affairs under the auspices of the Ministry of Defence. This tender aims to procure a variety of office supply materials critical for military operations, including but not limited to Paper A4, Binder Clips, Envelope Cloth 7 A, Fevistick, PTO Folders, Marker Pens, Spiral Binding Cover Sheets, and Tag Longs, along with Tape Transparent and Erasers. The total quantity of materials required under this tender is 949 units, designed to meet the operational and administrative needs of the department efficiently and effectively.
Scope of Work and Objectives
The primary objective of this tender is to secure reliable suppliers capable of providing high-quality office supplies in a timely manner. The scope encompasses the provision of designated products that adhere to specified operational standards, ensuring the department can maintain its essential functions without disruption. Successful bidders will be tasked with delivering products that meet the expected quality and compliance criteria.
Eligibility Criteria
Applicants must fulfill specific eligibility criteria to qualify for the tender process. These include being a registered entity within the appropriate industry standards, possessing a valid tax registration certificate, and having a proven track record of delivering similar supplies to government departments or reputable organizations. Existence of financial and operational capacity will also be assessed to ensure good standing.
Technical Requirements
Bidders are expected to meet comprehensive technical specifications pertaining to the quality and types of materials listed in this tender. This includes adherence to accepted industry standards for office supplies, ensuring all products are sourced from approved suppliers, and passing any pre-defined quality tests. Verification of compliance with these specifications will form a crucial part of the evaluation process.
Financial Requirements
The financial requirements mandate that bidders must be capable of providing a detailed breakdown of pricing for each of the listed items. This pricing should reflect competitive rates without compromising the quality of supplies. Additionally, vendors should demonstrate previous experience in successfully handling similar scaled contracts.
Document Submission Details
Bidders must adhere to strict document submission guidelines when responding to this tender. All required documents, including eligibility proofs, technical specifications, and financial proposals, should be submitted in PDF or DOC format. It's crucial that all documents are organized systematically, as this will aid the evaluation process.
Special Provisions
The Department of Military Affairs encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, recognizing their potential contribution to local economies and innovation. Special provisions are in place to support these groups, including possible relaxation in eligibility criteria and financial terms, enhancing their access to government contracts.
Evaluation Process
The evaluation process will be rigorous, focusing on both qualitative and quantitative aspects of the submissions. Key parameters for evaluation include compliance with technical specifications, cost-effectiveness, supplier reliability, and past performance. An assessment panel will review all bids thoroughly to maintain transparency and integrity.
Delivery Locations
Products under this tender will be delivered to designated locations as specified by the Department of Military Affairs. Successful bidders will be provided detailed guidelines on the logistics and delivery expectations to ensure timely receipt of supplies.
Contact Information
For more specific inquiries related to this tender, bidders are encouraged to reach out directly to the Department of Military Affairs through the established communication channels provided in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding valid tax registration, and demonstrating capability through past contracts in similar categories. Bidders must also showcase operational capacity to fulfill order requirements efficiently and meet quality standards established by the Ministry of Defence.
Products must adhere to predefined technical specifications that encompass quality and compliance with government standards. Items such as Paper A4, Binder Clips, and other office supplies must pass inspections to ensure they meet durability and functionality metrics.
Yes, bidders may be required to provide an Earnest Money Deposit (EMD) based on a percentage of their bid amount, indicating serious intent to fulfill the tender obligations. This will be refunded post-evaluation, provided contractual conditions are met.
Submissions must be made in accepted document formats such as PDF or DOC. It is crucial for bidders to ensure all documents are clear, well-organized, and readily accessible to facilitate the evaluation process.
The tender process includes special provisions for Micro, Small, and Medium Enterprises (MSEs). These benefits may encompass relaxed eligibility requirements and easier financial terms, aimed at promoting participation in government contracts and fostering local business growth.
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