Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis
Reference Number: 783637d9
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Vehicle Hiring Service tender seeks reliable service providers to facilitate the transportation needs of the Ministry of Defence. This tender encompasses multiple vehicle categories, emphasizing a high standard of service delivery.

Scope of Work and Objectives

The primary objective of this tender is to secure a Vehicle Hiring Service on a per vehicle-day basis for the following specified needs:

• Hiring Sedan vehicles from model year 2019 or later for outstation travel to hilly regions.
• Approximately 160 kilometers of service from Jammu to CBS Sarol, one way.
• Bus hiring service for short-term outstation travel.
• Provision of Goods Transport Services utilizing Closed Body LCV trucks for household or office moves.

The scope of work includes ensuring that all vehicles are adequately maintained, adhere to safety regulations, and meet the comfort standards expected when used for official purposes.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Possess a valid business registration.
• Demonstrate experience in providing vehicle hiring services for government entities.
• Comply with all relevant local and national transportation regulations.

Technical Requirements

Service providers must adhere to the following technical requirements:

• Vehicles offered should be in excellent condition and fitted with GPS tracking.
• Strict adherence to safety standards, ensuring all vehicles are insured and regularly maintained.
• Competence in providing trained drivers who possess valid driving licenses appropriate for the category of vehicle being hired.

Financial Requirements

Bidders must provide a clear breakdown of all costs associated with the services offered. This may include:

• Daily hiring rates for each vehicle category.
• Any additional charges such as fuel surcharges or toll fees.
• Payment terms must be clearly stated, focusing on transparency and competitiveness.

Document Submission Details

All proposals must include the following:

• A comprehensive proposal detailing the service offering.
• Proof of registration and experience as stipulated in eligibility criteria.
• Financial documents demonstrating the financial health and capability of the bidding entity.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. Provisions for startups offering innovative transportation solutions will also be favorably considered to align with the government initiatives aimed at promoting local businesses.

Evaluation Process

The evaluation of proposals will focus on the following criteria:

• Compliance with technical and financial requirements.
• Quality of service offered and previous experience in similar projects.
• Cost-effectiveness of the provided rates.

Delivery Locations

Services will primarily be required in the vicinity of Jammu and CBS Sarol with specific focus on the routes outlined above.

Contact Information

For additional information or queries regarding the tender, bidders are encouraged to reach out to the issuing department as specified in the official tender documentation.