Title: PROCUREMENT OF SPARES FOR OTS MAKE WSDS SYSTEM

Reference Number: GEM/2025/B/6025158

The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of spare parts for the Operational Tactical Systems (OTS) WSDS (Weather and Surveillance Data System) across multiple required components. This tender seeks to enhance operational capabilities by ensuring that essential spare parts are available to maintain the functionality and reliability of the WSDS equipment.

Scope of Work and Objectives

The primary objective of this tender is to procure various spares for the OTS WSDS system. The components to be supplied include:

• OTS WSDS DC4 2 Pair STP Data Cable 22 to 24 AWG with overall shield
• OTS WSDS DC2 1 Pair STP Data Cable 22 to 24 AWG with overall shield
• OTS WSDS v2.2 Wind Sensor with Bird Spike Mounting Kit, including a 10 Mtr cable
• OTS AWOS MIU v2.2 AWOS MIU
• OTS WSDS MFCR v2.2 MFCR
• OTS WSDS Power Cables (3 core 1.5 sq.mm) with overall shield
• VL SMT 1500IC UPS (1.5 KVA)
• OTS WSDS BP Base Plate for Wind Sensor
• OTS WSDS WSJB JB for Wind Sensor
• OTS WSDS MFCR PSU PSU MFCR

This procurement aims to ensure continuous operational functionality associated with the Systems for the Defence Ministry.

Eligibility Criteria

To bid for this tender, vendors must possess:

• A valid registration for trading in defense-related equipment.
• Experience in supplying similar types of electronic and communication equipment.
• Compliance with all necessary standards and regulations associated with military procurement.

Technical Requirements

Bidders must ensure that all supplied components adhere to industry standards as defined for military-grade specifications. The materials used in the manufacturing should meet quality assurance benchmarks to guarantee performance reliability. Each component must pass rigorous testing to confirm its operational efficacy within specified parameters.

Financial Requirements

Potential bidders are required to provide financial documentation to prove their capacity to deliver high-value goods and their adherence to financial regulations. This includes:

• Evidence of financial stability.
• Details describing the cost structure associated with the bid.

Document Submission Details

All bid submissions must include:

• A completed bid form.
• Technical and financial bid proposals.
• Relevant certificates and documentation as outlined in the tender notice.

Submissions should be made electronically through the designated platform. Bidders must ensure that all documents are in the accepted formats to avoid disqualification.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from incentives and reduced financial barriers. These provisions aim to encourage participation from newer entities in the defense sector.

Evaluation Process

The evaluation of bids will consider several factors, including:

• Compliance with technical specifications.
• Cost-effectiveness of proposals.
• Bidder's experience and track record in relevant projects.

The selection committee will conduct a thorough assessment to ensure that only qualified vendors are awarded the contract.

Delivery Locations

The awarded bidder will be responsible for delivering all items to designated military facilities. Specific delivery sites will be detailed in the bid acceptance notice.

Contact Information

For any inquiries related to this tender, potential bidders can reach out to the Department of Military Affairs through the official communication channels provided in the tender document.

This tender represents an important opportunity for suppliers in the defense sector to engage with the government and contribute positively to national security operations.